Agenda item

Approval of committee minutes of two of the legacy Councils.

Councillor Gill Slocombe proposed the recommendations which were seconded by Councillor Alan Bradford.

Having been duly proposed and seconded the Council RESOLVED to approve the accuracy of the minutes of the former committee meetings of two legacy councils as set out in Appendix 1 – 9 (Sedgemoor District Council Development Committee – 13 December 2022, 10 January 2023, 7 February 2023, 7 March 2023, 28 March 2023; Executive meeting on 30 November 2022 and Full Council on 29 March 2023 and Somerset West and Taunton Council Planning Committee on 8 December 2022).

The Monitoring Officer, David Clark, introduced the report which sought the approval to the accuracy of several minutes of the former legacy district councils.

The Council discussed the report and the following points were raised:-

·       Councillor Bob Filmer proposed an amendment to the wording for the Development Committee that took place on 7 February 2023, under item ‘Other Planning Applications’ and application 07/22/00025 registered 07/11/2022: ‘It was also requested to be noted that the scale of development was a factor in the decision of the committee and any expansion of the site would not be acceptable due to the impact on the amenity of the surrounding area.’ The proposed amended wording was agreed by the proposer and seconder.

·       The members of the Conservative Group who were not present at the meetings would not be taking part in the vote.

Councillor Gill Slocombe proposed the recommendations which were seconded by Councillor Alan Bradford.

Having been duly proposed and seconded the Council RESOLVED the following:-

a)    Approval to the accuracy of the minutes of the former committee meetings of two legacy councils as set out in Appendix 1 – 9 (Sedgemoor District Council Development Committee – 13 December 2022, 10 January 2023, 7 February 2023, 7 March 2023, 28 March 2023; Executive meeting on 30 November 2022 and Full Council on 29 March 2023 and Somerset West and Taunton Council Planning Committee on 8 December 2022).

b)    Agreed the case for exempt information for the minutes of the former Sedgemoor District Council Executive meeting on 30 November 2022 (Appendix 1) and the Sedgemoor District Council meeting on 29 March 2023 (Appendix 2) to be treated in confidence, as the case for the public interest in maintaining the exemption outweighed the public interest in disclosing that information.

c)    Agreed to exclude the press and public from the meeting where there was any discussion at the meeting regarding the minutes of the former Sedgemoor District Council Executive meeting on 30 November 2022 and the former Sedgemoor District Council Full Council meeting on 29 March 2023 (to be treated as exempt information).