Agenda and decisions

Venue: John Meikle Room, The Deane House, Belvedere Road, Taunton TA1 1HE. View directions

Contact: Email: democraticservicesteam@somerset.gov.uk 

Media

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence.

2.

Minutes from the Previous Meetings: 26 October 2023 & 14 December 2023 pdf icon PDF 161 KB

To approve the minutes from the previous meetings:

26 October 2023

14 December 2023 (Extra ordinary meeting)

Additional documents:

3.

Declarations of Interest

To receive and note any declarations of interests in respect of any matters included on the agenda for consideration at this meeting.

(The other registrable interests of Councillors of Somerset Council, arising from membership of City, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes: City, Town & Parish Twin Hatters - Somerset Councillors 2023 )

4.

Public Question Time

The Chair to advise the Committee of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Council’s public participation scheme.

For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.

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5.

Strategic Risk Management Update as at January 2024 pdf icon PDF 420 KB

To consider the report.

Additional documents:

Decision:

The Audit Committee noted the Strategic Risk Management Update and appendices.

6a

Assurance Reports - Financial Emergency Governance pdf icon PDF 799 KB

To consider the report.

Additional documents:

Decision:

Reviewed the Councils Financial Emergency governance arrangements summarised in the report.

6b

Assurance Reports - Balance Sheet Review pdf icon PDF 534 KB

To consider the report.

Additional documents:

Decision:

The Audit Committee reviewed the Balance Sheet Review and to receive a progress report at the next Audit Committee meeting – 28 March 2024.

7.

Somerset Joint Auditor's Annual Report pdf icon PDF 578 KB

To consider the report.

Additional documents:

Decision:

The Audit Committee noted the Somerset Joint Auditor’s Annual Report and recommendations and requested further Management responses to be improved and strengthened and considered at Audit Committee 28 March 2024.

8.

External Audit Findings Report for Mendip District Council 2022/23 pdf icon PDF 84 KB

To  consider the report.

Additional documents:

Decision:

Approved the Statement of Accounts as attached in Appendix 1 for

Mendip District Council for 2022/23, or delegates approval for the

accounts to the Executive Director of Resources and Corporate Services

in conjunction with the Chair or Vice-Chair, once any outstanding matters

have been resolved.

Page 227 Agenda Item 8

b) Approves the amended Annual Governance Statement for 2022/23

attached at Appendix 2.

c) Notes the Audit Findings report from the external Auditors Ernst &

Young as per Appendix 3

d) Approves the signing of the letter of representation as per Appendix 4.

9.

External Audit Findings Report for Somerset County Council 2022/23 pdf icon PDF 2 MB

To consider the report.

Additional documents:

Decision:

Approve the Statement of Accounts as attached in Appendix 1 for Somerset County Council for 2022/23, or delegates approval for the accounts to the Executive Director of Resources and Corporate Services in conjunction with the Chair or Vice-Chair, once any outstanding matters have been resolved.

 

 

 

Approve the updated Annual Governance Statement as included within the Statement of Accounts.

 

 

 

Notes the matters raised and findings in Grant Thornton’s Audit Findings Report in Appendix 2.

 

Approve the signing of the letter of representation on behalf of the Council and Somerset Pension Fund, as per Appendix 3 and 4.

 

 

 

Notes the position of the External Auditors assessment of the Authority’s Value for Money (VFM) judgment.

 

 

 

Reasons for recommendations

 

As advised in the summary this is a statutory requirement to publish the audited Statement of Accounts.

 

 

 

Links to Council Plan and

10.

External Audit Plan for South Somerset District Council for 2022/23 pdf icon PDF 393 KB

To consider the report.

Additional documents:

Decision:

The Audit Committee noted the attached external auditors (Grant Thornton) Audit Plan for South Somerset District Council for 2022/23. 

11.

Internal Audit Progress Report for Somerset Council 2023/24 pdf icon PDF 259 KB

To consider the report.

Additional documents:

Decision:

Members of the Audit Committee are asked to note the position of the 2023-24 Internal Audit Plan (See Attached Appendix – SWAP Report).

12a

Medium Term Financial Reports 2024/25 - Capital Strategy 2024/25 pdf icon PDF 6 MB

Report to follow.

Decision:

The Audit Committee noted the Capital Strategy 2024/25 report.

12b

Medium Term Financial Reports 2024/25 - Treasury Management Strategy 2024/25 pdf icon PDF 498 KB

Decision:

The Audit Committee noted the Treasury Management Strategy 2024/25 report.

12c

Medium Term Financial Reports 2024/25 - Flexible use of Capital Receipts 2024/25 pdf icon PDF 328 KB

Additional documents:

Decision:

The Audit Committee noted the Flexible use of Capital Receipts 2024/25 report.

13.

Audit Committee Workplan pdf icon PDF 186 KB

Additional documents:

Decision:

The Audit Committee reviewed and noted the Audit Committee workplan, and agreed the below items be added to the 28 March 2024 Audit Committee Agenda.