Agenda and draft minutes

To receive any apologies for absence.

A number of residents had sent apologies to Democratic Services.

To receive and note any declarations of interests in respect of any matters included on the agenda for consideration at this meeting.

(The other registrable interests of Councillors of Somerset Council, arising from membership of City, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes: City, Town & Parish Twin Hatters - Somerset Councillors 2023 )

None.

The Chair  announced that he would be changing the order of speaking so that the Applicant, would follow the Licensing Officer. The Responsible Authorities and Other Persons would follow in that order.

The Chair advised that a late request was received from the Police to speak at the hearing. There were no objections and therefore the Police would be able to speak at the appropriate time.

The Licensing and Business Support Officer was invited to present his report.  He explained the Council had received an application from Butcombe Brewery Ltd to vary the Premises Licence at the Mill at Rode, Rode Hill, Rode, BA11 6PS.

The application was to increase the licensable area, increase the hours for regulated entertainment and to amend the conditions of the licence.

Current Licence:

Proposed Variation:

Application for Change to Conditions:

To remove the following conditions from the licence: Annex 3 There shall be no more than 75 regulated entertainment events per year and these events are not to be held on consecutive days. Within this number are included no more than 3 outdoor events per year.

Conditions on Outdoor Events:

Outdoor events should be scheduled so that there is:

At least a period of two clear weekends between each outdoor event

No evening event occurring on either the day before or the day after the outdoor event.

A plan indicating the positioning, output wattage and orientation of all amplified music speakers shall be submitted to the Licensing authority for approval not less than 21 days prior to the event.

Conditions on indoor events:

All entrance/exit doors shall be kept closed during all music and entertainment events except for the purpose of allowing access or egress.

All external windows shall be kept closed during music and entertainment events.

Add the following conditions to the licence:

There shall be no more than 75 regulated events per year, within this number including no more than 10 outdoor events per year.

All entrance and exit doors that face on to the public highways (rather than into the car park or private area) shall be kept closed during all regulated entertainment events for the purpose of allowing access or egress.

All external windows which face onto the public highways but not into the car park shall be kept closed during regulated entertainment events inside the premises.

The use of external licensed area as edged red for supply of alcohol and use of the marquee and use of external bars services will not be subject to ‘conditions on outdoor events’ as detailed in this licence.

The Council had received 57 representations which collectively related to all four of the Licensing Objectives.

There had been a meeting for residents and others, but no agreement had been reached.  

The 57 representations were made by 2  ...  view the full minutes text for item 8.