Agenda, decisions and draft minutes

Licensing Sub-Committee (South), Licensing Sub-Committee - Friday, 28th April, 2023 2.00 pm

Venue: Council Chamber, Council Offices, Brympton Way, Yeovil BA20 2HT. View directions

Contact: Democratic Services Email: democraticservicesteam@somerset.gov.uk

Items
No.	Item
1.	Apologies for Absence To receive any apologies for absence. Minutes: There were no apologies for absence.
2.	Declarations of Interest PDF 77 KB To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting. (The personal interests of Councillors of Somerset Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.) Minutes: There were no declarations of interest made by Members.
3.	Procedure to be followed when considering Licensing Applications under the Licensing Act 2003 The Chair will confirm the procedure to be followed at the meeting. Minutes: The Licensing Sub-Committee noted the procedure to be followed when considering Licensing Applications under the Licensing Act 2003. The Chair introduced the members of the Sub-Committee and the Officers present at the hearing. The Chair confirmed that the Officer’s report relating to the case, the procedure to be adopted during the hearing and the documents which the authority is required to provide under the Regulations had been received by all Parties in advance of the meeting.
4.	Objection notices received in respect of two standard Temporary Event Notices for Yeovil Showground, Two Tower Lane, Yeovil, BA22 9TA (Bar 1 and Bar 2) PDF 113 KB Two standard temporary event notices have been received under the Licensing Act 2003 for Bar 1 and Bar 2, Yeovil Showground, Two Tower Lane, Yeovil, BA22 9TA. They relate to an event taking place from 5 May 2023 to 7 May 2023. Objection notices have been duly served on behalf of the Chief of Police for Avon and Somerset Constabulary. Additional documents: Bar 1 objection notice police , item 4. PDF 334 KB Bar 2 objection notice police , item 4. PDF 205 KB SAG letter 200423 , item 4. PDF 113 KB Appendix 2 Site plan , item 4. PDF 359 KB Appendix 3 Alcohol Management Plan , item 4. PDF 118 KB There are a further 4 documents.View the full list of documents for item 4. Decision: The Licensing Sub-Committee hearing held on Friday 28 April 2023 in respect of two Temporary Event Notices under the Licensing Act 2003 for Bar 1 and Bar 2, Yeovil Showground, Two Towers Lane, Barwick, Yeovil, BA22 9TA, resolved to permit the event to proceed in accordance with the temporary event notices. The Sub-Committee noted the objections raised by the Police in respect of the event and their concerns of public safety and crime and disorder. However, the Sub-Committee listened to the assurances of the applicant and were satisfied that the applicant understood the risks that were involved and they were content that sufficient measures would be in place to meet the licensing objectives as contained in the Licensing Act 2003, the Licensing Guidelines as well as South Somerset District Council’s Licensing Policy. The Licensing Sub-Committee approved the two applications for the temporary event notices. All parties were reminded that there is a right of appeal against the decision of the Licensing Authority. Such an appeal is to be made within 21 days of the date of receipt of the formal Notice. Minutes: The Licensing Specialist introduced her report in respect of two Temporary Event Notices under the Licensing Act 2003 for Bar 1 and Bar 2, Yeovil Showground, Two Towers Lane, Barwick, Yeovil, BA22 9TA Inspector R Clarke of Avon and Somerset Police advised they did not routinely object to Temporary Event Notices but having considered the application they did not consider it would promote the 4 licensing objectives. She referred to the objection statement in the Agenda papers which detailed the police’s concerns and she noted that: The event was scheduled to be held from 05 to 08 May which coincided with the King’s Coronation. The event came to the attention of the police on 24 March with the submission of the two Temporary Event Notices which were subsequently withdrawn and re-submitted twice but adequate time had not been afforded to check the various documents submitted in support of the application which the police felt contained conflicting and inaccurate information. Events of this size would normally be planned 6 months in advance to allow dialogue with agencies and safety advisory groups. An urgent Safety Advisory Group meeting was convened on 19 April and it concluded that it was unable to support the event. There was a clear link between the event and the sale of alcohol. It was expected there would be up to 8,000 visitors per day with no other licensed venue on site. The sale of alcohol played a major part in crime and disorder and it was important that clear policies should be in place at a site where alcohol was not normally sold or consumed. The applicant was an experienced licensee however the overall management of the event was of considerable concern. The Avon and Somerset Police did not support any part of the event including the sale of alcohol as the documentation supplied lacked clarity. They asked that a counter notice be issued in respect of the application. Mr J Dunkley, Solicitor for the applicant, advised that Mr Williams and Barnova were experienced event operators who operated around 70 events per year. He confirmed that:- All necessary documentation had been supplied by Barnova and also the event organiser who were an experienced team of operators and all were aware of their responsibilities. All applications and documentation had been submitted within the required timescales. Although two previous TENs applications had been submitted and withdrawn, this was on the advice of the police. The bar areas would be enclosed by fencing, a Challenge 25 policy would be in place, and two adult door supervisors would be at each bar area, under the control of Barnova. They had requested the minutes of the Safety Advisory Group meeting but had been advised that no minutes were taken so they were unable to know what information had been supplied to them and what discussion had taken place. The applicant was happy to accept 8 conditions to be attached to the TENs license to overcome the objections raised by the police. ... view the full minutes text for item 4.