Issue - meetings
Award of contract for highways services
Meeting: 08/11/2023 - Executive (Item 67)
67 Award of contract for Highways Services PDF 2 MB
To consider the report (to follow).
Additional documents:
- Decision to commence procurement of highways contracts, item 67 PDF 374 KB
- Somerset Equality Impact Assessment - Award of Highway Contracts, item 67 PDF 169 KB
- Appendix A Procurement Summary and Recommendation Surface Treatments - Confidential , View reasons restricted (67/4)
- Appendix B Procurement Summary and Recommendation Surfacing TMC DN590487 - Confidential , View reasons restricted (67/5)
- Appendix C Procurement Summary and Recommendation New Assets - Confidential , View reasons restricted (67/6)
Decision:
Following consideration of the officer report, appendices and discussion, the Executive:
The Executive:
a. Approved the award of a 4 year contract with the option of a four year extension to Supplier B as identified in the confidential Appendix A of the report; for the provision of Highway Surface Treatments services from 1st April 2024.
b. Approved the award of a 4 year contract with the option of a four year extension to Supplier B as identified in the confidential Appendix B of the report; for the provision of Highway Surfacing services from 1st April 2024.
c. Approved the award of a framework contract for a period of 4 years to Supplier D as identified in the confidential Appendix C of the report; for the provision of Highway New Assets services from 1st April 2024.
d. Delegated the future decision regarding the extension of the contracts beyond their initial term to the Lead Member or equivalent responsible for Highways Services having due regard to the contract terms.
e. Agreed that Appendices A, B and C be treated in confidence, as the case for the public interest in maintaining the exemption outweighs the public interest in disclosing that information.
ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report
REASON FOR DECISION: As set out in the officer report
Minutes:
The Leader of the Council and Lead Member for Governance and Communications, Cllr Bill Revans, invited the Lead Member for Transport and Digital, Cllr Mike Rigby, to introduce the report.
The Lead Member for Transport and Digital, Cllr Mike Rigby, introduced the report, highlighting: the contract awards for Highway Surfacing, Highway Surface Treatments, and Highway New Assets, including contract periods and costs.
The Strategic Manager of Highways and Transport, Mike O’Dowd-Jones, presented the report, highlighting the robust procurement process, the capital budget funding, and the forward funding from the Department of Transport.
The Leader of the Council and Lead Member for Governance and Communications, Cllr Bill Revans, invited comments from other Members present, questions and points raised included: the welcome climate change and sustainability considerations.
Following consideration of the officer report, appendices and discussion, the Executive:
The Executive:
a. Approved the award of a 4 year contract with the option of a four year extension to Supplier B as identified in the confidential Appendix A of the report; for the provision of Highway Surface Treatments services from 1st April 2024.
b. Approved the award of a 4 year contract with the option of a four year extension to Supplier B as identified in the confidential Appendix B of the report; for the provision of Highway Surfacing services from 1st April 2024.
c. Approved the award of a framework contract for a period of 4 years to Supplier D as identified in the confidential Appendix C of the report; for the provision of Highway New Assets services from 1st April 2024.
d. Delegated the future decision regarding the extension of the contracts beyond their initial term to the Lead Member or equivalent responsible for Highways Services having due regard to the contract terms.
e. Agreed that Appendices A, B and C be treated in confidence, as the case for the public interest in maintaining the exemption outweighs the public interest in disclosing that information.
ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report
REASON FOR DECISION: As set out in the officer report