Issue - meetings

To consider this report.

KEY DECISION

Following consideration of the officer report, appendices and discussion, the Executive:

a.  Delegated approval of the award of an 8 year contract with the option of a four year extension for the provision of Highway Lighting,      Illuminated & Electrical Assets to the Leader in consultation with the Executive Director for Climate and Place. The award to be made in accordance with the outcome of the published tender evaluation process and contract to commence from 1st April 2024.

b.  Delegated the future decision regarding the extension of the contract beyond the initial term to the Executive Lead Member or equivalent responsible for Highways Services having due regard to the contract terms.

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

REASON FOR DECISION: As set out in the officer report

The Leader of the Council and Lead Member for Governance and Communications, Cllr Bill Revans, invited the Lead Member for Transport and Digital, Cllr Mike Rigby, to introduce the report. 

The Lead Member for Transport and Digital, Cllr Mike Rigby, introduced the report, highlighting: that the assets from the five predecessor councils had been brought together to be part of a revised contractto award a contract for Highway Lighting, Illuminated & Electrical Assets; that the contract is for a period of 8 years with the option to extend for a fixed 4 year period; that the anticipated contract spend for the full duration is £15m to £30m for highway lighting and may be up to £75m including the electrical assets previously owned by the four District Councils (which includes routine services, electrical & structural testing, emergency attendance, non-routine replacements major asset replacement, LED conversions).

The Strategic Manager of Highways and Transport, Mike O’Dowd-Jones, further added to the above points, highlighting:the duty of care and the compatibility of the contract of delivery; that the tender evaluation has now been completed and the delegation to make the final award.

The Leader of the Council and Lead Member for Governance and Communications, Cllr Bill Revans, invited comments from other Members present, questions and points raised included: the length of the contract and the ability to check performance and delivery and the option to give notice; the importance to be mindful of electricity used; the opportunity to modernise and review lighting installations; the positives of LED lighting; the performance and response of existing contractors and service regarding supply issues and timely connections; school floodlight responsibility.

The Executive proceeded to vote on the recommendations, which were agreed unanimously.?? 

Following consideration of the officer report, appendices and discussion, the Executive:??? 

a.     Delegated approval of the award of an 8 year contract with the option of a four year extension for the provision of Highway Lighting, Illuminated & Electrical Assets to the Leader in consultation with the Executive Director for Climate and Place. The award to be made in accordance with the outcome of the published tender evaluation process and contract to commence from 1st April 2024.

b.    Delegated the future decision regarding the extension of the contract beyond the initial term to the Executive Lead Member or equivalent responsible for Highways Services having due regard to the contract terms.

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

REASON FOR DECISION: As set out in the officer report