Meeting documents
SWT Taunton Charter Trustees
Thursday, 16th March, 2023 6.00 pm
PDF 155 KBVenue: The John Meikle Room - The Deane House. View directions
Contact: Marcus Prouse Email: m.prouse@somersetwestandtaunton.gov.uk
Webcast: View the webcast
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Apologies
To receive any apologies for absence. Additional documents: |
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Minutes of the previous meetings of the Taunton Charter Trustees
To approve the minutes of the previous meetings of the Charter Trustees held on 21st June 2022 and 19th July 2022. Additional documents: |
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Declarations of Interest
To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.
(The personal interests of Councillors and Clerks of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.) Additional documents: |
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Public Participation
The Chair to advise the Trustees of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Trustees public participation scheme.
For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.
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Petitions
To recevie any petitions from residents of Taunton containing over 200 signatures in accordance with Standing Order 30. Additional documents: |
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Motions to the Charter Trustees
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Communications and overview of recent Civic Activities
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To answer questions under Standing Order 8
A A Charter Trustee may ask the Mayor any question upon an item which is under consideration by the Charter Trustees.
B Every question shall be put and answered without discussion. The person to whom a question has been put may decline to answer but shall give an explanation for declining to do so.
C An answer may take the form of:-
1 a direct oral answer; or 2 where the desired information is contained in a publication of the Charter Trustees, a reference to that publication; or 3 where reply to the question cannot conveniently be given orally, a written answer circulated to Charter Trustees.
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Community Governance Review for Taunton Update / Formation of the Shadow Town Council
The Charter Trustees were informed by the County and District Council’s of the outcome of the Community Governance Review for Taunton on 21st October 2022 and were sent a copy of the Re-Organisation Order and the Decision Notice. The effect of the Order and its parishing of Taunton means that the Charter Trustees will cease to exist on 31st March 2023.
Since October a Shadow body (Taunton Shadow Town Council) has been meeting on a regular (monthly) basis. This was set up as per the terms of the order to deal with transitional matters and all Charter Trustees are Shadow Town Councillors, and on 1st April 2023, Temporary appointees of Taunton Town Council until the election of new members takes place, which will be on 4th May 2023.
Officers will provide an update on the work of the Taunton Town Council Programme Board with a particular emphasis on workstream activity related to the closedown of the Charter Trustees.
The Charter Trustees are requested to note the update and provide any comments. Additional documents: |
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Final External Auditor Report for 2021-2022
The Charter Trustees must consider the report and consider what, if any, action is required.
Included are;
- One document containing the completion letter, a Notice of Conclusion of Audit template and the fee invoice; - A pdf of Sections 1 & 2 of the Annual Governance & Accountability Return (AGAR) on which the report is based; - A pdf of Section 3 of the AGAR which included the 'interim' report already issued to the Charter Trustees; and - A pdf of the Final External Auditor Report and Certificate.
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Budget Monitoring 2022/23
To give an update on the in-year spend of the Taunton Charter Trustees.
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Any items which the Mayor considers to be urgent business
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Councillor Sue Lees - A Councillor to propose and a Councillor to second:-
"That the best thanks of the Charter Trustees be accorded to Councillor Sue Lees for the manner in which she has discharged the duties of the office of Mayor of the Town during her two terms of office".
Councillor Sue Lees will reply.
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