Meeting documents

SWT Community Scrutiny Committee
Wednesday, 29th June, 2022 6.15 pm

Venue: The John Meikle Room - The Deane House. View directions

Contact: Sam Murrell, Email: s.murrell@somersetwestandtaunton.gov.uk and Jess Kemmish, Email: j.kemmish@somersetwestandtaunton.gov.uk 

Webcast: View the webcast

Items
No. Item

11.

Apologies

12.

Minutes of the previous meeting of the Community Scrutiny Committee pdf icon PDF 175 KB

    To approve the minutes of the previous meeting of the Community Scrutiny Committee held on 25th May 2022.

    Additional documents:

    Minutes:

    The minutes of the previous meeting held on 25 May 2022 were approved, subject to changes in items 6,7,8 – Text "chair noted" to be amended to the "committee noted". (Cllr Mansell prop and Cllr S Coles Sec. Unanimous) 

13.

Declarations of Interest

    To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.

     

    (The personal interests of Councillors and Clerks of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.)

     

    Additional documents:

    Minutes:

    Members present at the meeting declared the following personal interests in their capacity as a Councillor or Clerk of a County, Town or Parish Council or any other Local Authority:-

     

    Name

    Minute No.

    Description of Interest

    Reason

    Action Taken

    Cllr S Coles

    All Items

    SCC & Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr T Deakin

    All Items

    SCC & Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr D Johnson

    All Items

    SCC

    Personal

    Spoke and Voted

    Cllr R Lees

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr L Lisgo

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr D Mansell

    All Items

    SCC

    Personal

    Spoke and Voted

    Cllr M Peters

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr R Tully

    All Items

    West Monkton

    Personal

    Spoke and Voted

    Cllr L Whetlor

    All Items

    Watchet

    Personal

    Spoke and Voted

     

14.

Public Participation

    The Chair to advise the Committee of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Council’s public participation scheme.

    For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.

    We are now live webcasting most of our committee meetings and you are welcome to view and listen to the discussion. The link to each webcast will be available on the meeting webpage, but you can also access them on the Somerset West and Taunton webcasting website.

    Additional documents:

    Minutes:

    There were no requests for public participation.  

15.

Community Scrutiny Request/Recommendation Trackers

16.

Community Scrutiny Forward Plan pdf icon PDF 256 KB

17.

Executive and Full Council Forward Plans pdf icon PDF 197 KB

18.

Update from Avon and Somerset Police

    Chief Inspector Justin French and Inspector Mike Griffiths have been invited by the Chair to update the Committee on the work of Avon and Somerset Police.

    Additional documents:

    Minutes:

    Unparished Area Crime Statistics for the unparished part of Taunton were read out by Insp. Mike Griffths for the last 3 months. This consisted of 844 crimes broken down as follows:- 

     

    • 232 offences of violence against the person 
    • 271 offences of theft 
    • 139 public order offences 
    • 78 arson and criminal damage type offences 
    • 30 vehicle offences 
    • 19 sexual offences 
    • 26 burglaries 
    • 16 robberies 
    • 9 drug related offences 
    • 5 fraud offences 
    • 2 carrying/possession of weapons (knives) 

     

    It was stated that this was typical for a town centre which included a high street (daytime) and night-time economy as well as some residential areas. Crime had reduced in these areas during the pandemic but was returning to pre-pandemic levels. 

     

    During the debate the following points were raised:  

     

    Offences against the person – violence. Is this centred around the night-time economy and is alcohol a contributing factor? Does it escalate around the weekend when there are more people in the town centre. For example, historically Thursday night when there was a concentration of marines in the town, there was known to be a lot of fighting at kicking out time. 

    • The night-time economy has slowed down and police have thus scaled back operational resources. There are no longer the mass congregations of people outside nightclubs on Saturday nights. Also, partnership working through CCTV and street pastors has helped in reducing crime.  The culture of the marines has changed and there is less participation in the Thursday evening drinking activity, unless it is a public holiday or shore leave. (Most of the marines, live locally and have integrated with their families into their communities so they return home rather than go out in the town). That being said, a high proportion of violence against the person offences will be alcohol related. (This includes drinking in the PSPO areas, shoplifting and other anti-social behaviour). 
    • Violent crime is now being subjected to "Hot Spot policing" which is known to be a pro-active way of reducing crime. The police target areas that have a high incidence of VAP and are highly visible for about 15mins. Their patrolling and visibility mean that there have been noticeable reductions in crime and greater confidence in the police. This has managed to reduce crime in these areas by as much as 30%. 

     

    Communication channels 

    How can this be improved, especially in the rural areas? How can Councillors help with relaying messages about crime prevention and other statistics in their ward areas? 

    • Covid hit policing in a variety of ways, not least that there were a new cohort of police recruits who joined in the middle of the pandemic and had to find new ways of engagement. (They had never experienced the night-time economy or face-to face policing because of the restrictions). Online Facebook Live surgeries were innovative, and ASP were the first to undertake them. As communities re-open there has been a return to face-to-face beat surgeries, visible policing at schools and community events, newsletters and live-streaming webinars. 
    • Although it is  ...  view the full minutes text for item 18.

19.

To Consider Report from Executive Councillor for Community - Councillor Chris Booth pdf icon PDF 334 KB

    To consider the report from Executive Councillor for Community, Councillor Chris Booth.

     

    3.2 of the Scrutiny Terms of Reference state that the Scrutiny Committee may review and scrutinise and ask questions of the Leader, lead Councillors, the Executive in relation to their portfolios.

    Additional documents:

    Minutes:

    Various policies and support initiatives are being put in place to deal with the cost-of-living crisis. 

     

    ·        Cost of Living Emergency Fund to be distributed via CAB. There is currently 50K set aside for this budget.

     

    ·        Household Support Fund – Administered by SCC. 

     

    ·        The Community Pantries at Rowbarton and Minehead are at capacity and operating well. Rockwell Green Pantry is due to open imminently. These are stocked by Fareshare (ambient food) with some surplus being provided by other suppliers. Users are currently charged £3.50 per week across all the pantries and the team are testing to see if there is some degree of consistency around this. The offer needs to be standardised so that participants know what they can expect for their money.

     

    ·        CCTV is proving to be a challenging multi-agency project due to the variety of equipment in the different geographical areas. There is a need to replace old hardware in some areas which adds to the cost of the service.

     

    ·        Somerset West Lottery. Work is now being undertaken to merge this with the Mendip lottery to create one lottery for the whole of Somerset under the new unitary authority. 

     

    ·        The grants scheme has now been taken back in-house from Somerset Community Foundation, so is administered by the SWT team led by Christine Gale. It was noted that SWT was rarely recognised for its grants when the foundation was assessing them in the past, so this will now be rectified. A lot of work to support the VCSE through grants and support is continuing together with assistance from Spark. Spark have also been helping the West Somerset Food Cupboard become a charity, vet volunteers and attract funding for their projects. 

     

    ·        The TYCC – legacy funding has now been allocated to the YMCA building for repairs to the roof, as well as distributed to the equestrian centre at Norton Fitzwarren.- Cllr Lisgo queried this and asked for the criteria on which these applications had been assessed. (Christine Gale followed up this query which has been progressed on the Written Answer Tracker). 

     

    During the debate the following points were raised:  

     

    ·        West Monkton also has established a community fridge, but this is a separate scheme run by the parish council. All volunteers are expected to hold food hygiene certificates. This is open to the public. 

    ·        Wivey Food Shares and Wivey Grows are also tackling food poverty in the Wiveliscombe area. Would be good to tap into and support this resource. 

    ·        Cllr Martin Peters asked whether the 50K budget allocated to tackle the cost-of-living crisis could be increased to help more people. This money has been earmarked from a previous underspend in last year's budget. If more funds can be found from other sources this will be supplemented, but at the present time this is limited to the 50K. 

     

    Cllr Lisgo reiterated the recommendation that was passed by Full Council to ensure that the VCSE was financially supported during the transition to the new unitary authority, and this would  ...  view the full minutes text for item 19.

20.

Housing Revenue Account Financial Monitoring - Outturn Position 2021/22 pdf icon PDF 334 KB

    This matter is the responsibility of Executive Councillor Francesca Smith, Portfolio Holder for Housing   

     

    Report Author:  Kerry Prisco, Management Accounting and Reporting Lead

     

    This report contains information related to Somerset West and Taunton Council’s (SWT) Housing Revenue Account’s (HRA) financial performance for the 2021/22 financial year. The outturn figures included are provisional subject to the completion of the external audit of the statutory financial statements. The audit is due to be completed between July and September with the findings due to be reported to the Audit and Governance Committee on 27th September this year.

     

    Additional documents:

    Minutes:

    Kerry Prisco presented the report on the provisional outturn of the HRA financial monitoring. This has been a very challenging economic environment for the HRA with greater financial restraints put upon the service but coupled with greater pressures and demands for delivery from both a political and regulatory point of view. 

     

    There have been backlogs in responsive, planned maintenance, as well as compliance works due to rising costs in materials adding additional pressures. Covid has continued to impact business operations by increasing costs in such areas as deep cleaning on shared accommodation and staffing requirements being maintained in tenancy support. Covid has also caused delays in delivery of the capital programme, as such the senior housing management team have proposed budget returns to reel on the capital programme.  

     

    The positive financial impact of this is that it increased investment income. In addition, there have also been two further financial one-off adjustments this year, which has helped the overall out-turn position. 

     

    ·       The first is the successful open contract project which identified major repairs as part of the void process, could be capitalised, and this reduced pressure on the revenue account. 

     

    ·       The second is that debtors in balance have been resolved during the year, resulting in a favourable one-off adjustment. 

     

    So, whilst the overall favourable position of the HRA 2021/22 is a net underspend of £170k: the unstable economic operating environment, along with the regulatory and political pressures means the HRA will still experience high levels of volatility and financial movements that are high risk in the financial year coming up. 

     

    Earmarked reserves are put to be at 54k and are committed to support spending in future years. During the year approval was given to return 1.044m of earmarked reserves that are no longer required, and these were put back into General Reserves. 

     

    General Reserves are projected to be 3.413m, so that is 1.4m above recommended balance of 2million. That additional balance on reserves should provide sufficient capacity to support the medium-term financial plan. 

    In terms of the capital out-turn position the actual spend for the year related to capital maintenance for the existing housing stock, and for development of new stock. 

     

    The Housing SMT are proposing to return of 11.8m of capital money to general reserves and this will positively impact the 30 years financial business plan., as well as the council’s treasury management strategy. 

    During the debate the following points were raised: 

     

    ·       The assumption on voids is that they are running on 2% void rate. Is this an accurate assessment as this can have quite an effect on the HRA. 

    The 2% void rate is improving. An improvement plan was implemented in January to reduce the turnaround time and there have been gains but the system still needs refining. Most of the delays occur around the choice-based lettings as there are no provision for refusals within the parameters. 

     

    It is also dependent on the volume of repairs required on the void property. Some take a lot longer to complete.  ...  view the full minutes text for item 20.