Meeting documents

SCC Somerset Waste Board
Friday, 23rd February, 2018 10.00 am

Venue: Luttrell Room - County Hall, Taunton

Contact: Julia Jones or Scott Wooldridge 01823 359027 or Email: jjones@somerset.gov.uk / 01823 357628 or Email: swooldridge@somerset.gov.uk

Items
No.	Item
2.	Declarations of Interest
3.	Minutes from the meeting held on 15 December 2017 PDF 153 KB The Board is asked to confirm that the draft minutes of the previous meeting are accurate or to agree any amendments that are necessary.
4.	Public Question Time The Chairman will allow members of the public to present a petition on any matter within the Board’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered (see guidance notes).
5.	Performance Monitoring Report Q3 April to December 2017 PDF 261 KB View the decision for item 5. To consider the report Additional documents: 2018 february 23 Performance Monitoring Report Qtr3 (Apr 17 - Dec 17) Appendices , item 5. PDF 164 KB 2018 february 23 Performance Monitoring Report Qtr3 (Apr 17 - Dec 17) Appendix C , item 5. PDF 497 KB Decision: The Board RESOLVED to note the performance results within Appendices A and B, and the findings of the missed collections deep dive (Appendix C).
6.	Financial Performance Update 2017/2018 and Final Budget 2018/2019 PDF 420 KB View the decision for item 6. To consider the report Additional documents: 2018 February 23 Financial Update - Appendix 1 , item 6. PDF 43 KB 2018 February 23 Financial Update - Appendix 2 , item 6. PDF 181 KB Decision: The Somerset Waste Board RESOLVED to: note the summary financial performance to date as contained in this report, and how this will impact on the budgetary requirements for 2018/2019. approve the attached Final Annual Budget for 2018/19 (totalling £45,145,256) as set out in Appendix 1. approve that the Managing Director negotiates any final requirements with the relevant contractors in accordance with this Annual Budget Report. approve the proposed approach to using our internal audit support as set out in Appendix 2.
7.	Risk Register Update PDF 86 KB View the decision for item 7. To consider the report Additional documents: 2018 February 23 Risk Reg , item 7. PDF 268 KB Decision: The Board noted the changes in the SWP risk profile as set out in the report and risk register.
8.	Plastic Update PDF 120 KB View the decision for item 8. To consider the report Additional documents: SWB Plastic Update General Exception notice , item 8. PDF 124 KB Decision: The Somerset Waste Board noted the update and that the Strategic Management Group continues to work closely to ensure a joined-up approach across the public sector in Somerset.
9.	Recycle More & Collection Contract Procurement: Update PDF 180 KB View the decision for item 9. To consider the report Decision: The Board noted the progress made in developing the procurement strategy for a new collection contract – informed by soft market engagement and input from our commercial and technical, legal and procurement advisors.
10.	Somerset Waste Board Forward Plan PDF 104 KB View the decision for item 10. To review the latest version and items of business for future meetings.
11.	Information Sheets Issued Since the Last Meeting This is an opportunity for Members to raise matters contained in the following information sheets issued since the last meeting. A compendium of information sheets will be available for members to inspect at the meeting.
12.	Any other urgent items of business The Chairman may raise any items of urgent business.