Meeting documents

The Chair of the Local Government Reorganisation Implementation Board will invite nominations from the Board Members and preside over the election.

The LGR Implementation Board agreed to appointCllr Duncan McGinty as the Vice-Chair of Local Government Reorganisation Board

To receive Board Member’s apologies.

Details of all Members’ interests in District, Town and Parish Councils can be viewed on the Council Website at County Councillors membership of Town, City, Parish or District Councils and this will be displayed in the meeting room (Where relevant). The Statutory Register of Member’s Interests can be inspected via request to the Democratic Service Team.

The Chair will allow members of the public to present a petition on any matter within the Board’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered (see guidance notes).

To consider the report.

Following consideration of the officer report, appendices, PowerPoint presentation and discussion the LGR Implementation Board noted the Terms of Reference for the LGR Implementation Board, and agreed to recommend to the County Council Executive that the LGR Implementation Board meet every 6 weeks or as determined by the Chair of the LGR Implementation Board.

·       Programme Scorecard

·       Programme risk register

·       PwC monthly review for June, and half year review

·       Implementation Board draft forward plan

To receive a presentation and report on the programme update.

Following consideration of the officer report, appendices, PowerPoint presentation and discussion, the LGR Implementation Board noted:

·       The 17 current risks on the register.

·       Identification of further risks that the board wish the programme to consider?.

·       Identification of the frequency of future reports to the Board.

And asked that The LGR Joint Scrutiny Committee review the Risk Register.

To receive a presentation.

Following consideration of the officer report, appendices, PowerPoint presentation and discussion, the LGR Implementation Board endorsed that the Chair of the Board, in consultation with The LGR Implementation Board and Programme team:

·       review the wording of the Strategic Objectives to be fit for purpose, clear and high level. ?

·       Support the deliverables and Business Plan objectives, and note objective 3, "Decarbonisation" requires firming up to reflect climate and ecological emergency declarations.?

Support the proposal to Executive to amend the Implementation Plan

To receive a presentation.

Following consideration of the officer report, appendices, PowerPoint presentation and discussion, the LGR Implementation Board:

• Endorsed the emerging Phases to creation of LCN’s.

• Endorsed the proposed approach to engagement & consultation.

• Approved for the setting up an LCN Working Group and for the working Group to report its findings to the LGR Joint Scrutiny Committee and the Board.

To consider the report.

Following consideration of the officer report, appendices, PowerPoint presentation and discussion, the LGR Implementation Board agreed:

2.1 That an LGR Advisory Forum, comprised of representative partner organisations and Chaired by the Executive Lead Member for LGR, be formed to fulfil the terms of reference previously agreed for the LGR Advisory Board,

And that;

2.2. The Partner and public representation should be facilitated through separate   events, supported by the LGR Advisory Forum. As follows:

•         LGR Advisory Forum meetings held every six weeks and preceding  LGR Implementation Board meetings by one week. Meetings will be attended

by Forum members only. The Forum will approve a Memorandum

following each meeting to be submitted to both the LGR Programme Board

and LGR Implementation Board for consideration.

•         Public events will be held as part of a broader public engagement plan. Five events prior to vesting day will focus on the challenges identified in the 2019 Future of Local Government in Somerset Report, and build on the ambitions of the agreed unitary business case. The LGR Advisory Group  will be asked to support these events by engaging their own constituents in the discussion.

To consider the report.

Following consideration of the officer report, appendices, PowerPoint presentation and discussion, the LGR Implementation Board supported and recommended to theCounty Council’s Executive:

i) That the matters set out in Appendix 1 of the report, be submitted to DLUHC for inclusion in a Consequential Parliamentary Order (also known as a Supplementary Provision and Miscellaneous Amendments Order) as a consequence of the Somerset (Structural Changes) Order 2022.

ii) That the Monitoring Officer of Somerset County Council is granted delegated authority, in consultation with the Leader of Somerset County Council, to submit the matters set out in Appendix 1 of the report to DLUHC and to submit any further matters to DLUHC that may arise along with taking all actions necessary to progress the drafting of the Order.

To consider the report.

Following consideration of the officer report, appendices, PowerPoint presentation and discussion, the LGR Implementation Board:

1.    Noted the membership of the LGR Implementation Board.

2.    Agreed that the LGR Implementation Board meeting dates, in consultation with the Chair of the LGR Implementation Board, Programme Director and Monitoring Officer, be revised.

The Chair may raise any items of urgent business.