Meeting documents

Details of all Members’ interests in District, Town and Parish Councils can be viewed on the Council Website at

County Councillors membership of Town, City, Parish or District Councils and this will be displayed in the meeting room (Where relevant).

The Statutory Register of Member’s Interests can be inspected via request to the Democratic Service Team.

The Vice Chair of the Committee noted the details of all Councillors’ interests already declared in District, Town and Parish Councils.

Cllrs Caswell, Leyshon and Burridge-Clayton declared interests as recipients of pensions through the LGPS pension scheme.

The Vice Chair of the Committee noted the details of all Councillors interests already declared in District, Town and Parish Councils.

Councillors Caswell, Leyshon and Burridge-Clayton declared personal interest as recipients of the Local Government Pension Scheme.

The Committee is asked to confirm the minutes are accurate.

The Audit Committee:

Agreed that the minutes of the meeting held on 22 July 2021 were accurate, and the Vice Chair signed them.

The Audit Committee agreed that the minutes of the meeting held on 22 July 2021 were accurate, and the Vice Chair signed them.

The Chairman will allow members of the public to present a petition on any matter within the Committee’s remit. Questions or statements about any matter on the agenda for this meeting will be taken at the time when each matter is considered.

The Chair informed the meeting that no questions or statements were received by the PQT deadline of 5:00 pm on Friday 17 September 2021.

The Vice Chair informed the meeting that no questions or statements were received by the PQT deadline of 5 pm on Friday 17 September 2021.

To consider this update report from the internal auditors.

The Director of Economic and Community Infrastructure (ECI) Operations was invited by the Vice Chair to present the Advisory Audit Follow Up Report on the South West Audit Partnership (SWAP) Non-Opinion Audit of Highway Maintenance: Duplicate Payment Requests, as well as the Highway Maintenance Audit Committee – 23 September 2021  ...  view the full decision text for item 249.

The Director of Economic and Community Infrastructure (ECI) Operations was invited by the Chair to present the Advisory Audit Follow Up Report on the South West Audit Partnership (SWAP) Non-Opinion Audit of Highway Maintenance: Duplicate Payment Requests, as well as the Highway Maintenance – Application for Payment Follow Up Report;  ...  view the full minutes text for item 249.

To consider the report.

The Vice Chair invited the Assistant Director of SWAP to present the regular internal audit report, which she noted was the first progress report of 2021/22, presented in an updated format to reflect the increasing complexity and volume of audit reporting. The key information for Members was highlighted, and it  ...  view the full decision text for item 250.

The Vice Chair invited the Assistant Director of SWAP to present the regular internal audit report, which she noted was the first progress report of 2021/22, presented in an updated format to reflect the increasing complexity and volume of audit reporting.  The key information for Members was highlighted, and it  ...  view the full minutes text for item 250.

To consider the report.

The Vice Chair invited the Key Audit Partner of Grant Thornton to present the report. He noted that the report contained details of the progress at September 2021 of the Financial Statements audit, the Council audit, and the Pension Fund audit. The Council audit was in progress, and the external  ...  view the full decision text for item 251.

The Vice Chair invited the Key Audit Partner of Grant Thornton to present the report.  He noted that the report contained details of the progress at September 2021 of the Financial Statements audit, the Council audit, and the Pension Fund audit.  The Council audit was in progress, and the external  ...  view the full minutes text for item 251.

To receive the report.

The Vice Chair invited the Key Audit Partner of Grant Thornton to present the report. He began by noting that it summarised the outcome of the audit work on the pension fund and said that assurance letters had been completed and would be issued. The rest of the audit was  ...  view the full decision text for item 252.

The Vice Chair invited the Key Audit Partner of Grant Thornton to present the report.  He began by noting that it summarised the outcome of the audit work on the pension fund and said that assurance letters had been completed and would be issued.  The rest of the audit was  ...  view the full minutes text for item 252.

To consider the report.

The Strategic Manager for Finance Systems and Governance presented the report, which he noted was in a slightly different format and was a developing piece of work. He would welcome questions or comments either at the meeting or later in writing in order to improve the report. He noted that  ...  view the full decision text for item 253.

The Strategic Manager for Finance Systems and Governance presented the report, which he noted was in a slightly different format and was a developing piece of work.  He would welcome questions or comments either at the meeting or later in writing in order to improve the report.  He noted that  ...  view the full minutes text for item 253.

To consider future agenda items.

In response to a question from Cllr Leyshon, the Vice Chair advised the Committee that there were two training sessions coming up: One on 21 October regarding IT and cybersecurity, and one on 18 November regarding the Statement of Accounts and journal issues.

The Committee noted the work programme that  ...  view the full decision text for item 254.

The Committee noted the work programme that listed future agenda items and reports.

In response to a question from Cllr Leyshon, the Vice Chair advised the Committee that there were two training sessions coming up:  One on 21 October regarding IT and cybersecurity, and one on 18 November regarding the  ...  view the full minutes text for item 254.

The Chair may raise any items of urgent business.

There were no other items of business.

After ascertaining that there were no other items of business, the Vice Chair thanked everyone for their patience during his first time acting as Chair for the Committee, and he closed the meeting.