Decisions

Use search options below to find information regarding recent decisions that have been taken by the council’s decision making bodies, cabinet members or senior officers.

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Decisions published

09/05/2019 - Consultation on Amendments to Processing of Applications to Modify the Definitive Map ref: 1159    Recommendations Approved

Decision Maker: Regulation Committee

Made at meeting: 09/05/2019 - Regulation Committee

Decision published: 14/05/2019

Effective from: 09/05/2019

Decision:

The Regulation Committee agreed to support the proposed changes (coloured green in Appendix 1 to the report) to how applications to modify the Definitive Map are processed, subject to the exclusion of proposals relating to Decision-Making: D2 - Minimise site visits for Committee decisions & D3 - Redefine criteria for going to Committee, and to support an increase in officer resource (Recommendation to be considered by the Scrutiny for Policies and Place Committee on 19 June 2019) 


13/05/2019 - County Council Business Plan 2019+ ref: 1156    For Consideration

Decision Maker: Cabinet

Made at meeting: 13/05/2019 - Cabinet

Decision published: 14/05/2019

Effective from: 13/05/2019

Decision:


13/05/2019 - The Somerset Children and Young Peoples Plan 2019-2022 ref: 1157    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/05/2019 - Cabinet

Decision published: 14/05/2019

Effective from: 13/05/2019

Decision:

The Cabinet:

 

  • Approved ‘Our Plan’ – Somerset’s Plan for Children, Young People & Families 2019 – 2022

 

  • Recommended Full Council to endorse ‘Our Plan’ – Somerset’s Plan for Children, Young People & Families 2019 – 2022

 

  • Requested that relevant partner agencies (as set out in S11 Children Act 2004) formerly endorse the plan through their executive arrangements

 


13/05/2019 - Future Support Arrangements for Young Carers ref: 1155    For Consideration

Decision Maker: Cabinet

Made at meeting: 13/05/2019 - Cabinet

Decision published: 14/05/2019

Effective from: 13/05/2019

Decision:

The Cabinet agreed:

 

  1. That £120,000 of the £248,000 of the budget available is used to commission support for young carers who have more complex challenges through the Level 3 adolescent support services.
  2. That £53,000 of the £248,000 available is used as a grant scheme plus its administration cost, to be utilised to run locality-based support groups for all young carers to access.
  3. That £75,000 of the £248,000 available is used to develop a “community alliance” building capacity and infrastructure by increasing community resources, skills and knowledge to meet support needs locally where appropriate and maximise social value by assisting outside agencies and partners in securing additional funding and resources from other sources.
  4. That the Director of Children’s Services is authorised to take forward all necessary actions in order to support the delivery of the above recommendations.

 


13/05/2019 - Delivery of Specialist Projects ref: 1153    Recommendations Approved

Decision Maker: Cabinet Member for Children and Families

Decision published: 13/05/2019

Effective from: 21/05/2019

Decision Maker: Cabinet Member for Children and Families

Decision published: 14/05/2019

Effective from: 21/05/2019

Lead officer: Phil Curd


08/02/2019 - Local Government Ethical Standards ref: 1091    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

The Committee considered this report introduced by the Council’s Monitoring Officer who reminded Members that the Council’s Contract Procedure and Standing Orders (CPRSO) had been updated last May and further amended last October. He explained that the scheduled annual review had highlighted necessary amendments to Section 43 regarding Approval to Award and these would reflect the Council’s ’10-point plan’ regarding securing a sustainable budget.

 

The Monitoring Officer and the Head of Commercial and Procurement provided an overview of the proposed changes, and these were to reflect the Council’s increased control of spending and expenditure thresholds for awarding contracts, framework agreements and dynamic purchasing. The amended CPRSO, with amendments highlighted was attached to the report as an appendix.

 

There was a brief discussion of the report and it was confirmed that the Council’s Governance Board had considered and endorsed the proposed changes at its January meeting. Members noted some sections of the CPRSO were grammatical amendments and changes to tense could be made to improve the document. 

 

The Committee agreed unanimously to:

 

a) endorse the proposed amendment to the 2017 Contract Standing Orders to ensure consistency of policy and procedure in respect of Officer thresholds for approval to award a Contract, Framework Agreement or Dynamic Purchasing System;

b) amend references throughout The Rules to the Director of Commercial and Business Services and replace them with the Director of Corporate Affairs to reflect organisation change;

c) update The Rules in line with the General Data Protection Regulations;

d) extend the requirement for publishing Tenders and Contracts to Grants in line with the Local Government Transparency Code 2015;

e) require all breaches of The Rules to be reported to Governance Board to provide oversight and transparency of associated risks that the Council may be exposed to prior and during a procurement procedure and in to contract delivery.

 

 


08/02/2019 - Forward Work Programme ref: 1092    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

The Committee noted the report that listed future agenda items and reports for the next 3 meetings (May, June and October) of 2019.

 

The work programme was discussed and it was noted that the next meeting included an agenda item and report on the Council’s policy for publishing audio recordings on its website.

 

The report was accepted.


08/02/2019 - Changes to Financial Regulations ref: 1103    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

The Committee considered this report that sought to provide assurance regarding the adequacy of the current Financial Regulations following a review by the Chief Finance Officer and Chief Internal Auditor, and approval for very minor amendments.

 

Members noted that best practice and current Council policy required that an annual review was completed to ensure that the Financial Regulations were up to date. It was noted that the review conducted last January by senior finance staff had shown those regulations remained fit for purpose as part of the Constitution. The amended Financial Regulations were attached to he report.

 

There was a brief discussion of the report and the Monitoring Officer explained that small technical amendments had been made to the Constitution to update details, such as job titles and those of Committees. It was noted that throughout the document, the term Chief Financial Officer would now be used as this had a specific meaning that referred to the statutory role, regardless of the actual designation of the postholder. In response to a question it was confirmed that there had not been any changes to those who were entitled to make financial decisions, or to the financial thresholds that applied.

 

The out going Interim Director of Finance responded to a question about the recruitment of a successor and the merits of the Council proceeding with another interim appointment. It was explained that the Council’s financial situation had improved, its financial arrangements remained robust and the new Interim Director of Finance had held a similar role at a Shire Council and her appointment for 12 months would allow enough time for a new Chief Finance officer to be recruited. 

 

The Committee noted the report and the amended Financial Regulations were unanimously approved.

 

 

 

 

 

 

 

 


08/02/2019 - Any other urgent items of business ref: 1090    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

The Chair, after ascertaining there were no other items of business, thanked all those present for attending and closed the meeting at 13:14.


08/02/2019 - Public Question Time ref: 1089    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

There were no members of the public present, and hence no questions asked, statements/comments made or petitions presented.


08/02/2019 - Minutes from the previous meeting - to follow ref: 1059    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

The Committee agreed that the minutes of the meeting held on 12 October 2018 were accurate, and the Chair signed them.


08/02/2019 - Declarations of Interest ref: 1086    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

Members of the Constitution and Standards Committee declared the following personal interests in their capacity as a Member of a District, City/Town or Parish Council:

 

Cllr H Davies             West Somerset District Council;

Cllr D Loveridge       Sedgemoor District Council;

Cllr W Wallace          South Somerset District Council;

Mrs J Middleton       Langford Budville Parish Council.


08/02/2019 - Apologies for absence ref: 1085    Recommendations Approved

Decision Maker: Constitution and Standards Committee

Made at meeting: 08/02/2019 - Constitution and Standards Committee

Decision published: 09/05/2019

Effective from: 08/02/2019

Decision:

The Chair asked for apologies received and the Monitoring Officer stated that Dr Ward had indicated he could not attend the meeting.

 

Also, the Monitoring Officer reported that Mrs Chapman had decided to step down from the Committee. The Chair stated that he was sorry to hear this news and he thanked Mrs Chapman for her endeavours as a member of this Committee and her work on its successor Committee since 2014 and this was endorsed by those present.


29/04/2019 - Use of the DfE Special Provision Capital Fund Allocation ref: 1152    Recommendations Approved

Decision Maker: Cabinet Member for Education and Council Transformation

Decision published: 08/05/2019

Effective from: 08/05/2019

Lead officer: Phil Curd


07/05/2019 - Framework for the delivery of Food Produce to SCC properties ref: 1145    Recommendations Approved

Decision Maker: Director of Children's Services

Decision published: 07/05/2019

Effective from: 16/05/2019

Lead officer: Simon Clifford


24/04/2019 - Community Library Partnership - Street ref: 1143    Recommendations Approved

Decision Maker: Director for Economic and Community Infrastructure Commissioning

Decision published: 26/04/2019

Effective from: 24/04/2019