Decisions

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Decisions published

11/02/2019 - Report of the Scrutiny for Policies, Adults and Health Committee on Medium Term Financial Plan 2019/20 ref: 1068    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

The Cabinet noted the recommendations of the Scrutiny for Policies, Adults and Health Committee and agreed:

 

1.     In partnership with other stakeholders including Group Leaders and Somerset MP’s, that the Council takes a leading role in proactively lobbying central government about the urgent need for sustainable long-term funding for adult social care in Somerset.

2.     That the Cabinet is aware of the future risk to adult social care funding, particularly the future capacity to deliver further savings and the impact this will have on preventative services.

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


11/02/2019 - CAF 14b Proposals for the alteration and / or reduction of early help services provided to the children and thier families - getset ref: 1072    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

The Cabinet agreed:

 

·       The proposals set out in Appendix 1 to improve Somerset’s early help approach.

·       The delegation of the award of the commissioning/grant fund to the Director of Children’s Services.  

·       The submission of a business case for support from the Invest to Save fund, or Capital Receipts Flexibilities as determined by the Director of Finance, in June 2019, enabling development work of the electronic early help module to support partners in delivering early help.

·       The delegation of the approval of business cases to the Director of Children’s Services and Director of Corporate Affairs for the implementation of the electronic early help module (See Appendix 1 Section 2).

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


11/02/2019 - Treasury Management Strategy 2019/20 ref: 1071    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

The Cabinet endorsed the following recommendations and recommended approval by Council on 20th February 2019:

 

·       To adopt the Treasury Borrowing Strategy (as shown in Section 2 of the report).

·       To approve the Treasury Investment Strategy (as shown in Section 3 of the report) and proposed Lending Counterparty Criteria (attached at Appendix B to the report).

·       To adopt the Prudential Treasury Indicators in section 4.

 

 

 

The Cabinet noted the current Treasury Management Practices (TMPs) attached at Appendix D to the report.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


11/02/2019 - Capital Strategy 2019-22 (Investment Strategy) ref: 1070    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

Cabinet agreed:

 

1.     To recommended the Capital Strategy 2019/20-2021/22, and the prudential indicators contained within, to the Council for consideration and approval at their meeting on 20 February 2019 (as set out in Appendix 1).

 

2.     to recommend to Full Council to delegate authority to the Section 151 Officer, in consultation with the Leader, Deputy Leader, Opposition Spokesperson for Resources, Monitoring Officer and County Solicitor, to design the governance arrangements and remit of the non-treasury investments for recommendation to, and approval by, the Cabinet and the Council before the end of July 2019.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


11/02/2019 - Medium Term Financial Plan 2019-22 and Annual Budget 2019/20 ref: 1069    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

The Cabinet agreed all of the following recommendations and also recommended these recommendations to Full Council for approval to:

 

1.     Agree a gross revenue budget of £780.181m and a net revenue budget in 2019/20 of £327.967m

 

2.     Agree the application of up to £2.791m in 2019/20 of capital receipts to fund the revenue costs associated with reforming services, subject to further development and review of business cases.

 

3.     Delegate authority to the S151 Officer, in consultation with the Chief Executive and the Director for Corporate Affairs to review all business cases before agreeing to the use of capital receipts or the Invest to Save reserve.

 

4.     Agree the replenishment of depleted reserves as follows:

 

a.     Create Invest to Save earmarked reserve of £2.852m to ensure resources are available to support further service reform;

b.    Addition of £2.000m to the General Fund, from the base budget provision, to bring the balance up towards a reasonable level for a Council of this size, and;

c.     Contribute an additional £3.389m to repay the Buildings Maintenance Insurance Scheme (BMIS) and Repairs & Maintenance Fund deficit reserves as the schemes have now ended;

d.    Addition of £0.540m to the Insurance Fund to partially replenish the fund to enable it to support likely claims against the Council.

 

5.     Agree the actions required to manage the gap to be reduced to £15.112m in 2019/20:

 

·       the reversal of previously identified savings and technical adjustments totalling £18.154m as set out in paragraph 4.5 and Appendix A

·       approve the revised Minimum Revenue Provision (MRP) statement and policy (Appendix B), which delivers a saving in 2019/20 of £3.714m;

·       the reduction of the corporate contingency by £0.575m to £7.226m for 2019/20;

·       the use of the additional one-off Adult Social Care grant of £2.498m to meet the requirements set out by Government for this grant;

·       the use of the additional one-off Social Care grant of £4.267m for social care pressures, and;

·       approve the removal of the staff unpaid leave saving of £0.454m following rejection of the proposal by the Unions.

 

6.     Consider the proposed treatment of the minor funding changes following receipt of the Final Financial Settlement received on 29 January 2019 and the potential use of these additional resources as set out in Table 2 of this report.

 

7.     Agree the proposals for change (as set out in Appendices D and E1-E5 – subject to any amendments agreed by recommendation 6 above) necessary to set a balanced budget for 2019/20, totalling £8.512m, and delegated the implementation to the relevant director(s) following due process.

 

8.     Agree that due regards have been taken to any equalities implications identified and risk implications prior to any decision being taken in relation to the recommendations in this report, noting the initial equalities impacts as set out in Appendix C.

 

9.     Agree that the savings target relating to Waste Disposal costs (£225k) is endorsed to the Somerset Waste Board to consider agreeing to make savings to this value as part of setting its 2019/20 budget.

 

10. Agree the Strategy for the Flexible use of Capital Receipts (CRF) as set out in this report, in section 4.40.

 

11.Agree to keep the Scheme of Members’ Allowances unchanged for 2019/20.

 

12. Note that the Leader of the Council, Cabinet Member for Resources, Chief Executive and Section 151 Officer will oversee and monitor the delivery of the proposals for change and report on progress as part of the budget monitoring reports.

 

13.Delegate authority for the development of any additional alternative proposals for change that may be necessary to the Chief Executive in consultation with the Section 151 Officer and relevant Director(s).

 

14.Agree that the Cabinet and the Council have reviewed and confirmed that account has been taken of the Section 151 Officer’s assessment of the robustness of estimates and adequacy of reserves as set out in section 6 of this report.

 

15.Agree the Reserves and Balances Policy Statement in Appendix K

 

16. Agree to increase the level of the general Council Tax by 2.99%, which will provide a further £7.073m to support the Councils expenditure.

 

17. Agree to increase Council Tax by a further 1% for the adult social care precept, which will provide a further £2.365m to support the growth in demand for services.

 

18. Agree to continue the Council Tax precept of £12.84 within the base budget for the shadow Somerset Rivers Authority (representing no increase). This results in a Council Tax Requirement of £2.547m

 

19.Agree to set the County Council precept for band D Council Tax at £1,239.73 which represents a 3.99% uplift. This is a rise of £0.91 per week for a Band D property, as set out in Appendix H.

 

20.Note that the amount of council tax payable for dwellings listed by valuation band, calculated in accordance with the proportion set out in Section 5(1) of the Local Government Act 1992, shall be as follows:

 

Valuation Band

Amount (£)

A

826.48

B

964.23

C

1,101.98

D

1,239.73

E

1,515.23

F

1,790.72

G

2,066.22

H

2,479.46

 

21.Agree that the district councils are requested to make payments totalling £245.955m to Somerset County Council of sums due under precepts calculated in proportion to their council tax Band D equivalents as follows:

 

 

District

Total Precept (£)

Mendip District Council

50,204,179.15

Sedgemoor District Council

50,839,974.83

 

South Somerset District Council

74,713,671.47

 

Somerset West & Taunton

70,196,974.55

 

Total

245,954,800.00

 

 

 

 

 

 

 

 

 

 

22. Note that the district councils are required to make payments of precept by equal instalments of the above sums on the following dates:

 

18

April

2019

 

18

October

2019

22

May

2019

 

18

November

2019

21

June

2019

 

17

December

2019

22

July

2019

 

20

January

2020

20

August

2019

 

18

February

2020

19

September

2019

 

18

March

2020

 

23. Additionally, note that payments be made by the district councils (or to them) in respect of the estimated surplus/(deficit) on their collection funds by the 31 March 2019*

 

*although the final value of both the Council Tax and Business Rates collection fund surplus/(deficit) have yet to be confirmed by districts, the Council has estimated a surplus of £3.000m for the council tax collection fund and a break-even (£nil) position for the business rates. Late changes to the funding levels for the Council are proposed to be reflected as set out elsewhere in this addendum.

 

24. Agree to maintain the Council Tax rate set above after the Final Local Government Settlement.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


11/02/2019 - Capital Investment Programme update - Quarter 3 2018/19 ref: 1067    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

The Cabinet noted the contents of this report.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


11/02/2019 - Revenue Budget Monitoring Update - Quarter 3 2081/19 ref: 1066    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

The Cabinet:

 

  1. Noted the projected revenue budget outturn position for 2018/19 (being an underspend of £1.067m), the current Aged Debt Analysis, the position regarding reserves and the projected delivery of the Medium Term Financial Plan savings.

 

  1. Approved one-off use of £1.382m from the corporate contingency as set out above in the summary section and in paragraphs 3.20 and 3.44.

 

  1. Noted the plans to improve the Councils financial resilience by increasing the General Fund balance from £7.796m to £11.637m.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


11/02/2019 - Quarter 3 Performance Report ref: 1065    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

DECISION

 

The Cabinet:

 

1. Considered and commented on the information contained within this report.

 

2. Considered the proposed management actions already in place are adequate to improve performance to the desired level.

 

3. Agreed this report and any appendices as the latest position for Somerset County Council against its Council Vision.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 


08/02/2019 - Decision to make a funding agreement with Taunton Deane Borough Council for a contribution to the M5 Junction 25 Improvement Scheme ref: 1060    Recommendations Approved

Decision Maker: Director for Economic and Community Infrastructure Commissioning

Decision published: 08/02/2019

Effective from: 19/02/2019

Lead officer: Sunita Mills


07/02/2019 - Somerset County Council Land Drainage Enforcement Policy ref: 1058    Recommendations Approved

Decision Maker: Cabinet Member for Highways and Transport

Decision published: 07/02/2019

Effective from: 13/02/2019

Lead officer: Daniel Martin


06/02/2019 - Appointment of Interim Finance Director ref: 1056    Recommendations Approved

Decision Maker: Chief Executive

Decision published: 06/02/2019

Effective from: 06/02/2019

Lead officer: Chris Squire


06/02/2019 - Allocation of Budget 2018 Maintenance Grant ref: 1057    Recommendations Approved

Decision Maker: Director of Commissioning and Lead Commissioner for Economic Community Infrastructure

Decision published: 06/02/2019

Effective from: 14/02/2019

Lead officer: Mike O'Dowd-Jones


05/02/2019 - iAero (Yeovil) Aerospace Centre (2,500 sq m) Acceptance of ERDF Funding ref: 1055    Recommendations Approved

Decision Maker: Strategic Manager - Economy and Planning

Decision published: 05/02/2019

Effective from: 13/02/2019

Lead officer: Julie Wooler


04/02/2019 - Step-Up to Social Work Contract Extension ref: 1054    Recommendations Approved

Decision Maker: HR & OD Director

Decision published: 04/02/2019

Effective from: 12/02/2019

Lead officer: Vickie Wright


30/01/2019 - Independent Group appointment to Audit Committee ref: 1044    Recommendations Approved

Decision Maker: Monitoring Officer

Decision published: 30/01/2019

Effective from: 30/01/2019

Lead officer: Scott Wooldridge


22/01/2019 - Decision to defer the recruitment to the Director of Corporate Resources post and instead, to recruit an Interim Director of Finance (Section 151 Officer) ref: 1040    Recommendations Approved

Decision Maker: Chief Executive

Decision published: 25/01/2019

Effective from: 22/01/2019

Lead officer: Chris Squire


23/01/2019 - Admission Arrangements for Voluntary Controlled and Community Schools for 2020/21 ref: 1029    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/01/2019 - Cabinet

Decision published: 23/01/2019

Effective from: 23/01/2019

Decision:

The Cabinet agreed the determination of the Admission Arrangements for all Voluntary Controlled and Community Schools for 2020/21 as set out in this report, noting that there are no proposed amendments as the current arrangements are fit for purpose.

 


23/01/2019 - National Funding Formula for Schools and High Needs 2019/20 ref: 1028    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/01/2019 - Cabinet

Decision published: 23/01/2019

Effective from: 23/01/2019

Decision:

The Cabinet:-

 

1.     Approved the allocation of Dedicated Schools Grant for delegation to Somerset Schools and High Needs provision, including Academies and Free Schools.

2.     Devolved approval of the final formula allocations at individual school level for 2019/20 (total allocation received 17 December 2018) to the Cabinet Member for Children and Families, the Cabinet Member for Education and Transformation and the Cabinet Member for Resources.

3.     Requested the Cabinet Member for Education and Transformation and the Cabinet Member for Children and Families write to the relevant Secretary(s) of State to set out a request for additional DSG funding to be allocated to Somerset Schools and taken into account as part of the Government’s Comprehensive Spending Review in 2019/20

 


23/01/2019 - Revenue Budget Monitoring Update ref: 1027    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/01/2019 - Cabinet

Decision published: 23/01/2019

Effective from: 23/01/2019

Decision:

The Cabinet:

 

1.     commented on the contents of this report and particularly noted the progress being made with controlling the budget for 2018/19, including the intention to partially replenish earmarked and General Fund reserves to improve the resilience of the Council for future years;

2.     supported the use for urgency and agrees the expansion of the Capital Investment Programme to incorporate the recently announced additional funds from the Department for Transport for Local Highways Maintenance.

3.     Delegated to the Council’s Chief Finance (S151) Officer, in consultation with the Cabinet Member for Resources, the authority to sign a new Building Schools for the Future Public Finance Initiative (PFI) contract on behalf of the Council if the evidence shows that it will be a long-term benefit to the Council. See paragraph 2.9

 

Note – the Chair of Scrutiny Committee for Policies and Place has agreed the case for urgency for the decision relating to recommendation 2 to enable that decision to be taken by Cabinet and reported to the next meeting of Full Council.

 


23/01/2019 - Proposed Capital Investment Programme 2019/20 ref: 1026    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/01/2019 - Cabinet

Decision published: 23/01/2019

Effective from: 23/01/2019

Decision:

The Cabinet agreed and recommended to County Council:

 

1.     Approval of the proposed capital programme for the period 2019/20 to 2022/23of £224.121m, shown in Appendix A. Full details of individual schemes are available online as background papers. It is to be noted there is an existing programme approved in 2018/19 that overlaps with this one;

 

2.     That the Chief Executive and the relevant Senior Leadership Team Officer, following appropriate consultation and after giving due regard to the information contained within any associated impact assessments, are given delegated authority to decide on the individual projects to be delivered within block allocations;

 

3.     That the Section 151 Officer is given delegated authority to accept any additional grants or funding that is made available to the County Council together with authority to consequently expand the approved capital programme, providing there are no negative revenue budget implications as a result of that action.


23/01/2019 - Microsoft Software Supplier ref: 1023    Recommendations Approved

Decision Maker: Cabinet Member for Education and Council Transformation

Decision published: 23/01/2019

Effective from: 01/02/2019

Lead officer: Andy Kennell


23/01/2019 - A303 Improvement Scheme ref: 1030    Recommendations Approved

Decision Maker: Cabinet Member for Economic Development, Planning and Community Infrastructure

Decision published: 23/01/2019

Effective from: 30/01/2019

Decision Maker: Cabinet Member for Economic Development, Planning and Community Infrastructure

Decision published: 23/01/2019

Effective from: 30/01/2019

Lead officer: Andy Coupe


21/01/2019 - Appointment to Audit Committee ref: 1022    Recommendations Approved

Decision Maker: Monitoring Officer

Decision published: 22/01/2019

Effective from: 21/01/2019

Lead officer: Scott Wooldridge


10/01/2019 - Section 73 Application to Amend Conditions 2 (Approved Plans and Specifications), 3 (Noise Mitigation) and 5 (Dust Control) in Respect of Planning Permission 2013/2083 for the Construction of Anaerobic Digestion Plant ref: 1021    For Consideration

Decision Maker: Regulation Committee

Made at meeting: 10/01/2019 - Regulation Committee

Decision published: 18/01/2019

Effective from: 10/01/2019

Decision:

The Committee RESOLVED that, subject to a Deed of Variation to reiterate the terms of the Section 106 Agreement dated 4 February 2015, planning permission be granted subject to the conditions set out in Section 8 of the report, and that authority to undertake any minor non-material editing which may be necessary to the wording of those conditions be delegated to the Strategic Commissioning Manager – Economy & Planning.   

 


10/01/2019 - Wildlife and Countryside Act 1981 - Section 53, Schedule 14 Application to Upgrade Part of Footpath CH 7/39 to a Restricted Byway, and Add Restricted Byways in the Parishes of Combe St Nicholas and Broadway 630M, 632M and 633M Application to Vary the ref: 1020    For Consideration

Decision Maker: Regulation Committee

Made at meeting: 10/01/2019 - Regulation Committee

Decision published: 18/01/2019

Effective from: 10/01/2019

Decision:

The Committee RESOLVED

 

(a)    that the applications to upgrade the record for part of CH 7/39 between A and B to a restricted byway, and to add application route 632M between B and C, application route 633M between F and H and application route 630M between D and N as restricted byways, as shown on Appendix 1 be refused

 

(b)    that

 

(i)                  an order be made, the effect of which will be to vary the particulars of the Definitive Statement to record that part of Footpath CH 7/39 between A and B as having a width of 4.87 metres ad to record a gate at point B where the footpath leaves Hamway Lane

(ii)                 if there are no unwithdrawn objections to such an order it be confirmed

(iii)               if objections are maintained to such an order, it be submitted to the Secretary of State for Environment, Food and Rural Affairs.