Agenda, decisions and draft minutes

Audit Committee
Thursday 20th June 2019 10.00 am

Venue: Library Meeting Room, Taunton Library

Contact: Neil Milne on 01823 359045  Email: ndmilne@somerset.gov.uk

Note: If you wish to speak at this meeting, you must submit your questions or statements by 5.00pm on Friday 14 June 2019 

Items
No. Item

124.

Declarations of Interest

Details of all Members’ interests in District, Town and Parish Councils will be displayed in the meeting room. The Statutory Register of Member’s Interests can be inspected via the Community Governance team.

Decision:

There were no declarations of interest.

 

The Chair of the Committee wished to place on record her thanks to Cllr Verdon for her support whilst she served as Vice Chair of the Committee.

 

The Chair then welcomed Cllr Lewis to the Committee and his position of Vice Chair and stated  ...  view the full decision text for item 124.

Minutes:

There were no declarations of interest.

 

The Chair of the Committee wished to place on record her thanks to Cllr Verdon for her support whilst she served as Vice Chair of the Committee.

 

The Chair then welcomed Cllr Lewis to the Committee and his position of Vice Chair and stated  ...  view the full minutes text for item 124.

125.

Minutes from the previous meeting pdf icon PDF 81 KB

The Committee is asked to confirm the minutes are accurate.

Decision:

The Committee agreed that the minutes of the last meeting were accurate and the Chair signed them.

Minutes:

The Committee agreed that the minutes of the last meeting were accurate and the Chair signed them.

126.

Public Question Time pdf icon PDF 46 KB

The Chairman will allow members of the public to present a petition on any matter within the Committee’s remit. Questions or statements about any matter on the agenda for this meeting will be taken at the time when each matter is considered.

Decision:

The Chair of the Committee invited questions from Nigel Behan of the UNITE Trade Union, regarding agenda item 5 Partial Audits Update and he asked  what was the approximate value of the proposed contract to provide the SLT Development Programme?

In response the Director of HR & Organisational Development stated  ...  view the full decision text for item 126.

Minutes:

The Chair of the Committee invited questions from Nigel Behan of the UNITE Trade Union, regarding agenda item 5 Partial Audits Update and he asked  what was the approximate value of the proposed contract to provide the SLT Development Programme?

In response the Director of HR & Organisational Development stated  ...  view the full minutes text for item 126.

127.

Internal Partial Audits Update pdf icon PDF 60 KB

To consider the following reports:

SWAP0060 - Role of the Somerset Manager;

SWAP0063 - Premises Management of Corporate Properties 2018/19.

Additional documents:

Decision:

The Chair of the Committee invited the Director of HR and OD to provide an update on the recommendations that came out of the South West Audit Partnership (SWAP) report into the Role of the Somerset Manager, which was issued last October.

 

He reported that there has been good progress  ...  view the full decision text for item 127.

Minutes:

The Chair of the Committee invited the Director of HR and OD to provide an update on the recommendations that came out of the South West Audit Partnership (SWAP) report into the Role of the Somerset Manager, which was issued last October.

 

He reported that there has been good progress  ...  view the full minutes text for item 127.

128.

External Audit Progress report pdf icon PDF 351 KB

To consider this report.

Additional documents:

Decision:

The Committee considered this report introduced by the External Auditors Engagement Lead which summarised the work of the External Auditors since the last report. An overview was provided of the Financial Statements Audit, the Value for Money work which included informed decision making, sustainable resource deployment and working with partners  ...  view the full decision text for item 128.

Minutes:

The Committee considered this report introduced by the External Auditors Engagement Lead which summarised the work of the External Auditors since the last report. An overview was provided of the Financial Statements Audit, the Value for Money work which included informed decision making, sustainable resource deployment and working with partners  ...  view the full minutes text for item 128.

129.

Value For Money Tracker pdf icon PDF 51 KB

To consider this report.

Additional documents:

Decision:

The Chair of the Committee invited the Interim Director of Finance to intorduce this report that provided details of the value for money tracker, first considered by the Committee at its meeting last September, following recommendations from the Council’s External Auditors on how to improve both budget monitoring and setting.  ...  view the full decision text for item 129.

Minutes:

The Chair of the Committee invited the Interim Director of Finance to intorduce this report that provided details of the value for money tracker, first considered by the Committee at its meeting last September, following recommendations from the Council’s External Auditors on how to improve both budget monitoring and setting.  ...  view the full minutes text for item 129.

130.

Debt Management Report pdf icon PDF 129 KB

To consider this report.

Decision:

The Chair invited the Strategic Manager – Chief Accountant to introduce this report that provided progress on the recovery of outstanding debts (monies owed to the Council) and the current performance.

 

It was noted that services’ total outstanding debt reported on the Accounts Receivable system stood at £16.577mas at  ...  view the full decision text for item 130.

Minutes:

The Chair invited the Strategic Manager – Chief Accountant to introduce this report that provided progress on the recovery of outstanding debts (monies owed to the Council) and the current performance.

 

It was noted that services’ total outstanding debt reported on the Accounts Receivable system stood at £16.577mas at  ...  view the full minutes text for item 130.

131.

Draft Annual Audit Committee Report for Council pdf icon PDF 69 KB

To consider this report.

Decision:

The Chair invited the Interim Finance Director to introduce the report, which was to come before the July County Council meeting, noting that the Committee had met 6 times during the year.

 

The report gave general information about the committee and its governance role, with details about the work programme  ...  view the full decision text for item 131.

Minutes:

The Chair invited the Interim Finance Director to introduce the report, which was to come before the July County Council meeting, noting that the Committee had met 6 times during the year.

 

The report gave general information about the committee and its governance role, with details about the work programme  ...  view the full minutes text for item 131.

132.

Annual Governance Statement pdf icon PDF 69 KB

To consider this report.

Additional documents:

Decision:

The Committee considered this report and the attached draft Annual Governance Statement (AGS) for the County Council. It was explained that the Council was required to carry out, at least annually, a review of effectiveness of its governance framework. This review of internal controls provided additional assurance that the Statement  ...  view the full decision text for item 132.

Minutes:

The Committee considered this report and the attached draft Annual Governance Statement (AGS) for the County Council. It was explained that the Council was required to carry out, at least annually, a review of effectiveness of its governance framework. This review of internal controls provided additional assurance that the Statement  ...  view the full minutes text for item 132.

133.

Partial Audits and ORG0043 Risk Update pdf icon PDF 39 KB

To consider this report.

Additional documents:

Decision:

The Chair invited the Interim Director of Finance and the Corporate Risk Manager, Insurance Service, Finance to introduce this report that provided details of the latest position of each of the 11 identified strategic risks to the Council achieving its objectives.

 

There was a discussion of the report, particularly Appendix  ...  view the full decision text for item 133.

Minutes:

The Chair invited the Interim Director of Finance and the Corporate Risk Manager, Insurance Service, Finance to introduce this report that provided details of the latest position of each of the 11 identified strategic risks to the Council achieving its objectives.

 

There was a discussion of the report, particularly Appendix  ...  view the full minutes text for item 133.

134.

Internal Audit Annual Opinion pdf icon PDF 654 KB

To consider this report.

Decision:

The Committee considered and discussed this report that contained information about the internal auditors’ opinion on the adequacy and effectiveness of the Council’s internal control framework.   

 

It was noted that despite a limited number of control issues previously reported to the Committee, SWAP had given an opinion of ‘medium assurance’.  ...  view the full decision text for item 134.

Minutes:

The Committee considered and discussed this report that contained information about the internal auditors’ opinion on the adequacy and effectiveness of the Council’s internal control framework.   

 

It was noted that despite a limited number of control issues previously reported to the Committee, SWAP had given an opinion of ‘medium assurance’.  ...  view the full minutes text for item 134.

135.

Internal Audit Progress Report pdf icon PDF 478 KB

To consider this report.

Decision:

The Committee considered this report that was introduced by the Assistant Director of SWAP who provided a very thorough of the work completed since the last meeting by the Internal Auditors in delivering the 2018/9 Audit Plan.

 

The summary of the audits finalised in the period were noted and a  ...  view the full decision text for item 135.

Minutes:

The Committee considered this report that was introduced by the Assistant Director of SWAP who provided a very thorough of the work completed since the last meeting by the Internal Auditors in delivering the 2018/9 Audit Plan.

 

The summary of the audits finalised in the period were noted and a  ...  view the full minutes text for item 135.

136.

Committee Future Workplan pdf icon PDF 57 KB

To consider this report

Additional documents:

Decision:

The Committee noted the report that listed future agenda items and reports for the next 2 meetings (25 July 2019 and 19 September 2019) of 2019. There were 7 and 5 reports respectively, scheduled for those meetings.

 

The Chief Accountant reminded Members there would be a training session on the  ...  view the full decision text for item 136.

Minutes:

The Committee noted the report that listed future agenda items and reports for the next 2 meetings (25 July 2019 and 19 September 2019) of 2019. There were 7 and 5 reports respectively, scheduled for those meetings.

 

The Chief Accountant reminded Members there would be a training session on the  ...  view the full minutes text for item 136.

137.

Any other urgent items of business

The Chairman may raise any items of urgent business.

Decision:

The Chair, after ascertaining there were no other items of business, thanked all those present for attending and closed the meeting at 12:36.

Minutes:

The Chair, after ascertaining there were no other items of business, thanked all those present for attending and closed the meeting at 12:36.