Agenda, decisions and draft minutes

Audit Committee
Thursday 28th March 2019 10.00 am

Venue: Library Meeting Room, Taunton Library

Contact: Neil Milne on 01823 359045  Email: ndmilne@somerset.gov.uk

Items
No. Item

114.

Declarations of Interest

Details of all Members’ interests in District, Town and Parish Councils will be displayed in the meeting room. The Statutory Register of Member’s Interests can be inspected via the Community Governance team.

Decision:

In respect of agenda item 7, Cllr Verdon declared a personal interest as she held a contract with Grant Thornton.

Minutes:

In respect of agenda item 7, Cllr Verdon declared a personal interest as she held a contract with Grant Thornton.

115.

Minutes from the previous meeting pdf icon PDF 98 KB

The Committee is asked to confirm the minutes are accurate.

Decision:

The Committee agreed that the minutes of the meeting, held on 31 January 2019 were accurate, and the Chair of the Committee signed them.

Minutes:

The Committee agreed that the minutes of the meeting, held on 31 January 2019 were accurate, and the Chair of the Committee signed them.

116.

Public Question Time

The Chairman will allow members of the public to present a petition on any matter within the Committee’s remit. Questions or statements about any matter on the agenda for this meeting will be taken at the time when each matter is considered.

Decision:

There were no members of the public present, and hence no questions asked, statements/comments made or petitions presented.

Minutes:

There were no members of the public present, and hence no questions asked, statements/comments made or petitions presented.

117.

Internal Audit Plan and Charter 2019/2020 pdf icon PDF 2 MB

To consider this report.

Decision:

The Assistant Director of the South West Audit Partnership (SWAP) introduced this report, that set out a summary of the proposed audit coverage that the internal audit team planned to deliver throughout the 2019/202 financial year.

 

Members noted that in order to develop an appropriate risk-based audit plan, SWAP had  ...  view the full decision text for item 117.

Minutes:

The Assistant Director of the South West Audit Partnership (SWAP) introduced this report, that set out a summary of the proposed audit coverage that the internal audit team planned to deliver throughout the 2019/202 financial year.

 

Members noted that in order to develop an appropriate risk-based audit plan, SWAP had  ...  view the full minutes text for item 117.

118.

Report of Internal Audit Activity pdf icon PDF 1 MB

To consider this report.

Decision:

The Committee considered this report introduced by the Assistant Director of SWAP that provided a thorough overview and general update of the progress made against the 2018/19 Audit Plan. It was stated that good progress had been made and the overall audit was now ahead of those in other authorities  ...  view the full decision text for item 118.

Minutes:

The Committee considered this report introduced by the Assistant Director of SWAP that provided a thorough overview and general update of the progress made against the 2018/19 Audit Plan. It was stated that good progress had been made and the overall audit was now ahead of those in other authorities  ...  view the full minutes text for item 118.

119.

External Audit progress report and sector update pdf icon PDF 743 KB

To consider this report.

Decision:

The Committee considered this report introduced by the External Auditors Engagement Lead which summarised the work of the External Auditors since the last report. An overview was provided of the Financial Statements Audit, the Value for Money work which included informed decision making, sustainable resource deployment and working with partners  ...  view the full decision text for item 119.

Minutes:

The Committee considered this report introduced by the External Auditors Engagement Lead which summarised the work of the External Auditors since the last report. An overview was provided of the Financial Statements Audit, the Value for Money work which included informed decision making, sustainable resource deployment and working with partners  ...  view the full minutes text for item 119.

120.

Value For Money Trackers pdf icon PDF 55 KB

To consider this report.

Additional documents:

Decision:

The Committee considered this report that provided details of the value for money tracker, first considered by the Committee at its meeting last September, following recommendations from the Council’s External Auditors on how to improve both budget monitoring and setting.

 

It was reported that following the 7 recommendations made by  ...  view the full decision text for item 120.

Minutes:

The Committee considered this report that provided details of the value for money tracker, first considered by the Committee at its meeting last September, following recommendations from the Council’s External Auditors on how to improve both budget monitoring and setting.

 

It was reported that following the 7 recommendations made by  ...  view the full minutes text for item 120.

121.

Risk Management and Internal Audit Partial opinion update pdf icon PDF 82 KB

To consider this report.

Additional documents:

Decision:

The Committee considered this report introduced by the Council’s Risk Manager. She began by drawing Members attention to Appendix A of the report which contained the Strategic Risk Register (SRR). The report contained a ‘heat map’ that showed the movement in severity/priority of any individual strategic risk since the report  ...  view the full decision text for item 121.

Minutes:

The Committee considered this report introduced by the Council’s Risk Manager. She began by drawing Members attention to Appendix A of the report which contained the Strategic Risk Register (SRR). The report contained a ‘heat map’ that showed the movement in severity/priority of any individual strategic risk since the report  ...  view the full minutes text for item 121.

122.

Committee Future Workplan pdf icon PDF 56 KB

To consider this report

Additional documents:

Decision:

The Committee noted the report that listed future agenda items and reports for the next 2 meetings (20 June and 25 July 2019) of 2019. There were 9 and 6 reports respectively, scheduled for those meetings.

 

The Chief Accountant suggested that a training session on the Statement of Accounts would  ...  view the full decision text for item 122.

Minutes:

The Committee noted the report that listed future agenda items and reports for the next 2 meetings (20 June and 25 July 2019) of 2019. There were 9 and 6 reports respectively, scheduled for those meetings.

 

The Chief Accountant suggested that a training session on the Statement of Accounts would  ...  view the full minutes text for item 122.

123.

Any other urgent items of business

The Chairman may raise any items of urgent business.

Decision:

The Chair, after ascertaining there were no other items of business, thanked all those present for attending and closed the meeting at 11:43.

Minutes:

The Chair, after ascertaining there were no other items of business, thanked all those present for attending and closed the meeting at 11:43.