Meeting documents

Details of all Members’ interests in District, Town and Parish Councils will be displayed in the meeting room. The Statutory Register of Member’s Interests can be inspected via the Community Governance team.

Members of the Audit Committee declared the following personal interests in their capacity as a Member of a District, City/Town or Parish Council:

Cllr M Caswell, Cllr S Coles, Cllr B Filmer, Cllr Ham, Cllr Rigby, and Cllr Thorne.                                    

Members of the Audit Committee declared the following personal interests in their capacity as a Member of a District, City/Town or Parish Council:

Cllr M Caswell, Cllr S Coles, Cllr B Filmer, Cllr Ham, Cllr Rigby, and Cllr Thorne.                                    

The Committee is asked to confirm the minutes are accurate.

The Committee agreed that the minutes of the meeting held on 23 November 2017 were accurate, providing Cllr Ham’s declaration was recorded, and the Chairman signed them.

The Committee agreed that the minutes of the meeting held on 23 November 2017 were accurate, providing Cllr Ham’s declaration was recorded, and the Chairman signed them.

The Chairman will allow members of the public to present a petition on any matter within the Committee’s remit. Questions or statements about any matter on the agenda for this meeting will be taken at the time when each matter is considered.

There were no members of the public present, and hence no questions asked, statements/comments made or petitions presented.

There were no members of the public present, and hence no questions asked, statements/comments made or petitions presented.

To consider a report and receive a presentation.

The Committee considered a report that provided an update on management and administration of Section 106 and Section 278 agreements prior to a follow up audit scheduled to commence in February and March 2018.

The Committee also received a presentation and this began by acknowledging the audit findings and explaining  ...  view the full decision text for item 28.

The Committee considered a report that provided an update on management and administration of Section 106 and Section 278 agreements prior to a follow up audit scheduled to commence in February and March 2018.

The Committee also received a presentation and this began by acknowledging the audit findings and explaining  ...  view the full minutes text for item 28.

To consider these reports.

The Committee considered and discussed this report, introduced by the External Auditor’s Engagement Lead that provided an overall summary of progress in delivering this year’s audit. The report also provided Members with an overview of emerging national issues and developments.

There was a brief discussion around ‘materiality’ and it was  ...  view the full decision text for item 29.

The Committee considered and discussed this report, introduced by the External Auditor’s Engagement Lead that provided an overall summary of progress in delivering this year’s audit. The report also provided Members with an overview of emerging national issues and developments.

There was a brief discussion around ‘materiality’ and it was  ...  view the full minutes text for item 29.

To consider this report.

The Committee considered and discussed this report from the South West Audit Partnership (SWAP) the Council’s Internal Auditors that summarised progress against the 2017/18 audit plan.

It was noted that since the last report one audit had been finalised and this had received a partial assurance. The Committee sought and  ...  view the full decision text for item 30.

The Committee considered and discussed this report from the South West Audit Partnership (SWAP) the Council’s Internal Auditors that summarised progress against the 2017/18 audit plan.

It was noted that since the last report one audit had been finalised and this had received a partial assurance. The Committee sought and  ...  view the full minutes text for item 30.

To consider this report.

The Committee considered this report in detail and held a discussion of the latest risk management update. The Service Manager – Governance drew Members attention to ORG0043 - Maintain a Sustainable Budget as this remained the Council’s critical risk and the considerable on-going work being undertaken to manage this risk.  ...  view the full decision text for item 31.

The Committee considered this report in detail and held a discussion of the latest risk management update. The Service Manager – Governance drew Members attention to ORG0043 - Maintain a Sustainable Budget as this remained the Council’s critical risk and the considerable on-going work being undertaken to manage this risk.  ...  view the full minutes text for item 31.

To consider this report

The Committee considered and discussed its Forward Work Plan of future agenda items and reports for the March and June meetings in 2018.

There was a brief discussion which related to agenda item 5 and a request for a report on the Council’s arrangements for Community Infrastructure Levy in Somerset.  ...  view the full decision text for item 32.

The Committee considered and discussed its Forward Work Plan of future agenda items and reports for the March and June meetings in 2018.

There was a brief discussion which related to agenda item 5 and a request for a report on the Council’s arrangements for Community Infrastructure Levy in Somerset.  ...  view the full minutes text for item 32.

The Committee is asked to consider these reports, please note Appendix 2 is Confidential and not for publication and attached for Committee members only. Where it is intended to discuss any matter within Appendix 2 then the Committee will be recommended to consider passing the following resolution:

Exclusion of Press and Public:

To consider passing a resolution under Section 12A of the Local Government Act, 1972 that the press and public be excluded from the remainder of the meeting on the basis that if they were present during the business to be transacted there would be a likelihood of disclosure to them of exempt information of the following description:

Information relating to the financial or business affairs of any particular person (including the Authority holding that information).

The Committee considered and discussed this report that provided information about continuing anti-fraud work being undertaken across the Council and also new initiatives to protect against corruption.

After agreeing to go in to Confidential session and passing a resolution to exclude members of the press and public, the Committee’s attention  ...  view the full decision text for item 33.

The Committee considered and discussed this report that provided information about continuing anti-fraud work being undertaken across the Council and also new initiatives to protect against corruption.

After agreeing to go in to Confidential session and passing a resolution to exclude members of the press and public, the Committee’s attention  ...  view the full minutes text for item 33.

The Chair may raise any items of urgent business.

There were no other items for consideration and the Chairman thanked all those present for attending. The meeting closed at 11.37.

There were no other items for consideration and the Chairman thanked all those present for attending. The meeting closed at 11.37.