Meeting documents

Details of all Members’ interests in District, Town and Parish Councils will be displayed in the meeting room. The Statutory Register of Member’s Interests can be inspected via the Community Governance team.

Members of the Audit Committee declared the following personal interests in their capacity as a Member of a District, City/Town or Parish Council:

Cllr N Bloomfield, Cllr M Caswell, Cllr S Coles, Cllr B Filmer, Cllr F Purbrick, and Cllr G Verdon.                                     

Cllr Simon Coles further declared a personal interest  ...  view the full decision text for item 2.

Members of the Audit Committee declared the following personal interests in their capacity as a Member of a District, City/Town or Parish Council:

Cllr N Bloomfield, Cllr M Caswell, Cllr S Coles, Cllr B Filmer, Cllr F Purbrick, and.                                    

Cllr Simon Coles further declared a personal interest regarding his membership  ...  view the full minutes text for item 2.

The Committee is asked to confirm the minutes are accurate.

The Committee agreed that the minutes of the meeting held on 30 March 2017 were accurate and the Chairman signed them.

The Committee agreed that the minutes of the meeting held on 30 March 2017 were accurate and the Chairman signed them.

The Chairman will allow members of the public to present a petition on any matter within the Committee’s remit. Questions or statements about any matter on the agenda for this meeting will be taken at the time when each matter is considered.

The Committee heard questions from Mr Nigel Behan, of the UNITE trade union, who asked a number of question arising from agenda item 7 Risk Management Update and also on the unaudited Statements of Accounts about the aftermath of the Southwest One contract and the Director of Finance and Performance  ...  view the full decision text for item 4.

The Committee heard questions from Mr Nigel Behan, of the UNITE trade union, who asked a number of question arising from agenda item 7 Risk Management Update and also on the unaudited Statements of Accounts about the aftermath of the Southwest One contract and the Director of Finance and Performance  ...  view the full minutes text for item 4.

To consider the report.

The Committee considered this report that was introduced by Director of Finance and Performance on behalf of the External Auditors. He began by providing a summary of the report, noting: progress on current audit work was satisfactory and that value for money assessments was almost completed.

Members discussed: how the  ...  view the full decision text for item 5.

The Committee considered this report that was introduced by Director of Finance and Performance on behalf of the External Auditors. He began by providing a summary of the report, noting: progress on current audit work was satisfactory and that value for money assessments was almost completed.

Members discussed: how the  ...  view the full minutes text for item 5.

To consider the report.

The Committee considered this report that was introduced by the Assistant Director of SWAP who provided a very thorough of the work completed since the last meeting by the Internal Auditors in delivering the 2016/17 Audit Plan.

The summary of the 4 audits finalised in the period were noted and  ...  view the full decision text for item 6.

The Committee considered this report that was introduced by the Assistant Director of SWAP who provided a very thorough of the work completed since the last meeting by the Internal Auditors in delivering the 2016/17 Audit Plan.

The summary of the 4 audits finalised in the period were noted and  ...  view the full minutes text for item 6.

To consider the report.

The Committee considered this report in detail and held a discussion on the latest risk management update.

It was highlighted to Members that the risk score for ORG0043 (Maintain a Sustainable Budget) had reduced to 20 and that a range of organisational mitigations and management actions continued to be used  ...  view the full decision text for item 7.

The Committee considered this report in detail and held a discussion on the latest risk management update.

It was highlighted to Members that the risk score for ORG0043 (Maintain a Sustainable Budget) had reduced to 20 and that a range of organisational mitigations and management actions continued to be used  ...  view the full minutes text for item 7.

To consider the report.

The Committee considered this report and the attached draft Annual Governance Statement for the County Council. It was explained that the Council was required to carry out, at least annually, a review of effectiveness of its governance framework. This review of internal controls provided additional assurance that the Statement of  ...  view the full decision text for item 8.

The Committee considered this report and the attached draft Annual Governance Statement for the County Council. It was explained that the Council was required to carry out, at least annually, a review of effectiveness of its governance framework. This review of internal controls provided additional assurance that the Statement of  ...  view the full minutes text for item 8.

To consider the report.

The Committee considered this report that provided an update on the recovery of outstanding debt owning to the Council and also showed the position as at the end of May 2017 and compared recent performance of debt recovery to the same point last year.

Members discussed the report and it  ...  view the full decision text for item 9.

The Committee considered this report that provided an update on the recovery of outstanding debt owning to the Council and also showed the position as at the end of May 2017 and compared recent performance of debt recovery to the same point last year.

Members discussed the report and it  ...  view the full minutes text for item 9.

To consider this report.

Members considered and discussed the report about the review carried out by the relevant officers in to effectiveness of the internal audit function from the South West Audit Partnership in 2016/17.  

The Committee sought and received assurances that SWAPs ability to complete the Council’s audit work would not be affected  ...  view the full decision text for item 10.

Members considered and discussed the report about the review carried out by the relevant officers in to effectiveness of the internal audit function from the South West Audit Partnership in 2016/17.  

The Committee sought and received assurances that SWAPs ability to complete the Council’s audit work would not be affected  ...  view the full minutes text for item 10.

To consider this report

The Strategic Manager – Financial Governance introduced the report, noting that the Committee had 3 further meetings scheduled for 2017. It was noted that the certain reports were timetabled to meet the accounting reporting cycle.

The Committee considered and discussed the future agenda items and agreed to include: an update  ...  view the full decision text for item 11.

The Strategic Manager – Financial Governance introduced the report, noting that the Committee had 3 further meetings scheduled for 2017. It was noted that the certain reports were timetabled to meet the accounting reporting cycle.

The Committee considered and discussed the future agenda items and agreed to include: an update  ...  view the full minutes text for item 11.

The Chairman may raise any items of urgent business.

There were no other items for consideration and the Chairman thanked all those present for attending. The meeting closed at 15:28.

There were no other items for consideration and the Chairman thanked all those present for attending. The meeting closed at 15:28.