Meeting documents

Details of all Members’ interests in District, Town and Parish Councils will be displayed in the meeting room. The Statutory Register of Member’s Interests can be inspected via the Community Governance team.

Members of the Audit Committee declared the following personal interests in their capacity as a Member of a District, City/Town or Parish Council:

The Committee is asked to confirm the minutes are accurate.

The Committee agreed that the minutes of the meeting held on 26 January 2017 were accurate and the Chairman signed them.

The Chairman will allow members of the public to present a petition on any matter within the Committee’s remit. Questions or statements about any matter on the agenda for this meeting will be taken at the time when each matter is considered.

There were no members of the public present.

To consider the report.

The Committee considered this report that was introduced by the Engagement Manager – Grant Thornton who began by providing a summary of the report, noting: key developments including on-going austerity measures; the earlier production of the Council’s financial statements; and significant risks including the change of the SAP system supplier.  ...  view the full decision text for item 234.

The Committee considered this report that was introduced by the Engagement Manager – Grant Thornton who began by providing a summary of the report, noting: key developments including on-going austerity measures; the earlier production of the Council’s financial statements; and significant risks including highlighting the change of the SAP system  ...  view the full minutes text for item 234.

To consider the reports.

The Committee considered this report that summarised the work completed since the last meeting by the Internal Auditors in delivering the 2016/17 Audit Plan. The Assistant Director – SWAP highlighted the summary of partial opinion audits as detailed in the report, and the Strategic Manager – Financial Governance informed Members  ...  view the full decision text for item 235.

The Committee considered this report that summarised the work completed since the last meeting by the Internal Auditors in delivering the 2016/17 Audit Plan. The Assistant Director – SWAP highlighted the summary of partial opinion audits as detailed in the report, and the Strategic Manager – Financial Governance informed Members  ...  view the full minutes text for item 235.

To consider the report.

The Committee heard from Mr Orr, a Somerset resident, who presented a statement suggesting that SWAP adopt a proactive role when large contacts are let or re-let. Mr Orr suggested that SWAP audits large contracts before or early in the service transfer process, and put forward a suggested checklist for  ...  view the full decision text for item 236.

The Committee heard from Mr Orr, a Somerset resident, who presented a statement suggesting that SWAP adopt a proactive role when large contacts are let or re-let. Mr Orr suggested that SWAP audits large contracts before or early in the service transfer process, and put forward a suggested checklist for  ...  view the full minutes text for item 236.

To consider the report.

The Committee considered and discussed this report about Corporate Premises Health and Safety Management, with answers being provided by the Director of HR & OD, the Head of Property and the Principal Safety Officer.

The Committee were informed of work to date and key actions were highlighted including: the completion of  ...  view the full decision text for item 237.

The Committee considered and discussed this report about Corporate Premises Health and Safety Management, with answers being provided by the Director of HR & OD, the Head of Property and the Principal Safety Officer.

The Committee were informed of work to date and key actions were highlighted including: the completion of  ...  view the full minutes text for item 237.

To consider the report.

The Committee considered and discussed this report about Early Years Entitlement Claims, with answers being provided by the Service Manager – Early Years Commissioning. Members were informed of the criteria for early years entitlement, and of the number of providers.

The Committee were informed of work to date and key  ...  view the full decision text for item 238.

The Committee considered and discussed this report about Early Years Entitlement Claims, with answers being provided by the Service Manager – Early Years Commissioning. Members were informed of the criteria for early years entitlement, and of the number of providers in the County.

The Committee were informed of work to  ...  view the full minutes text for item 238.

To consider the report.

The Committee considered and discussed this report about Travel Plans, with answers being provided by the Interim Director of Economic and Community Infrastructure Operations and the Service Manager – Planning Liaison and Estate Roads.

Members were informed: officers were happy to provide details of any specific schemes on request; and  ...  view the full decision text for item 239.

The Committee considered and discussed this report about Travel Plans, with answers being provided by the Interim Director of Economic and Community Infrastructure Operations and the Service Manager – Planning Liaison and Estate Roads.

Members were informed: officers were happy to provide details of any specific schemes on request; and  ...  view the full minutes text for item 239.

To consider the report.

The Strategic Manager – Financial Governance introduced the report, noting that the Committee had met 8 times during the year.

The Committee accepted the report.

The Chairman thanked the Members of the Committee for all their work over the quadrennium. The Director of Finance and Performance, and individual Members  ...  view the full decision text for item 240.

The Strategic Manager – Financial Governance introduced the report, noting that the Committee had met 8 times during the year.

The Committee accepted the report.

The Chairman thanked the Members of the Committee for all their work over the quadrennium. The Director of Finance and Performance, and individual Members  ...  view the full minutes text for item 240.

The Chairman may raise any items of urgent business.

There were no other items of business.