Meeting documents

SSDC Licensing Sub Committee
Friday, 11th March, 2016 3.00 pm

Venue: Main Committee Room

Contact: Jo Morris, Democratic Services Officer  01935 462055

Items
No. Item

19.

Declarations of Interests

In accordance with the Council's current Code of Conduct (adopted July 2012), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests , Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting. A DPI is defined in The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 (SI 2012 No. 1464) and Appendix 3 of the Council’s Code of Conduct.  A personal interest is defined in paragraph 2.8 of the Code and a prejudicial interest is defined in paragraph 2.9. In the interests of complete transparency, Members of the County Council, who are not also members of this committee, are encouraged to declare any interests they may have in any matters being discussed even though they may not be under any obligation to do so under any relevant code of conduct.

Minutes:

There were no declarations of interest.

20.

Procedure to be followed when considering licensing applications under the Licensing Act 2003 pdf icon PDF 143 KB

Minutes:

The Committee noted the procedure to be followed when considering Licensing Applications under the Licensing Act 2003. The Chairman introduced the members of the Sub-Committee and the Officers present.

The Chairman confirmed the following:

·         That the Officer’s report relating to the case, the procedure to be adopted during the hearing and the documents which the authority is required to provide under the Regulations had been received by all Parties in advance of the meeting;

·         That no representations had been withdrawn.

The Licensing Manager informed members that the Licensing Officer had tried to contact the person who had submitted the representation but had not received a response to her letter.  The person who had submitted the representation was not present at the hearing.

21.

Representation following the Application for a New Premises Licence at Holyrood Street, Mill Lane and Boden Street, Chard pdf icon PDF 211 KB

Additional documents:

Minutes:

The Licensing Officer presented the report as detailed on page 8 of the agenda and drew member’s attention to the following points:

 

·         An application had been received from Mr Timothy Eggins, for a one day   premises licence to be granted for 19th March 2016 under the Licensing Act 2003 for specified parts of Holyrood Street, Mill Lane and Boden Street, Chard;

·         The licensable activities applied for were Live Music from 18:30 hours until 22.00 hours and Performance of Dance from 18:30 hours until 19:00 hours and 20:00 hours until 21:30 hours;

·         Late Night Refreshment was also requested between 18:30 and 22:00 hours, however the selling of hot food and/or drinks was only licensable between 23:00 and 05:00 hours and therefore fell outside the hours requested;

·         The applicant had applied to Somerset County Council for a Traffic Regulation Order and had also submitted a Traffic Management Plan;

·         The applicant was required to put measures in place to ensure that no more than 4,999 people are in those streets at any one time;

·         The applicant had confirmed that notices were displayed at the premises for the requisite period; the Licensing Enforcement Officer had visited the premises and confirmed the notices were in place at the time of the visits.  A further notice was placed in the Chard and Ilminster Newspaper;

·         One letter of representation had been received which concerned the potential issue of noise outside on the pavement;

·         No representatives had been received from Responsible Authorities.

 

In response to a member question, the Licensing Manager confirmed that if the person who had submitted the representation had responded to the letter every effort would have been made to negotiate and arrive at a compromise.

 

The applicant, Tim Eggins was invited to address the Sub-Committee.  He explained that Earth Hour Chard was a community based event involving live bands and market traders with the aim of encouraging renewable energy, recycling and upcycling.  He hoped that the event would improve the viability of the town and increase community spirit.  He said that 15 traders along Holyrood Street were supporting the event. He advised that in response to concerns raised by the Traffic Control Unit he had reduced the size of the event and confirmed that Mill Lane would no longer be used.  He explained that the person who had submitted the objection lived two streets away from where the noise would be.  He advised that there would be stewards located in key areas around the whole event to deal with any issues.

 

In response to member questions, the applicant confirmed the following:

 

·         The person who made the representation lived two blocks away from the music;

·         The stage would face away from the property;

·         The music at the event would be folk music (i.e. fiddles, guitars) with all local performers;

·         The event was very much about promotion of the town and the climate and green agenda.

 

The Officers and Parties with the exception of the Legal Executive and Democratic Services Officer, attending in an  ...  view the full minutes text for item 21.