Meeting documents

SSDC District Executive
Thursday, 26th May, 2016 2.00 pm

Venue: Council Chamber, Council Offices, Brympton Way, Yeovil. View directions

Contact: Angela Cox 01935 462148  Email: angela.cox@southsomerset.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

An apology for absence was received for Councillor Ric Pallister. Councillor Jo Roundell Greene took the role of Chairman for the meeting.

2.

Declarations of Interest

In accordance with the Council's current Code of Conduct (adopted July 2012), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting. A DPI is defined in The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 (SI 2012 No. 1464) and Appendix 3 of the Council’s Code of Conduct. A personal interest is defined in paragraph 2.8 of the Code and a prejudicial interest is defined in paragraph 2.9.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. As a result of the change made to the Code of Conduct by this Council at its meeting on 15th May 2014, where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council.  If you have a prejudicial interest you must comply with paragraphs 2.9(b) and 2.9(c) of the Code.

Minutes:

There were no declarations of interest.

3.

Public Question Time

Questions, statements or comments from members of the public are welcome at the beginning of each meeting of the Council. The total period allowed for public participation shall not exceed 15 minutes except with the consent of the Council and each individual speaker shall be restricted to a total of three minutes. Where there are a number of persons wishing to speak about the same matter, they should consider choosing one spokesperson to speak on their behalf where appropriate. If a member of the public wishes to speak they should advise the committee administrator and complete one of the public participation slips setting out their name and the matter they wish to speak about. The public will be invited to speak in the order determined by the Chairman. Answers to questions may be provided at the meeting itself or a written reply will be sent subsequently, as appropriate. Matters raised during the public question session will not be debated by the Council at that meeting.

Minutes:

There were no members of public present at the meeting.

4.

Chairman's Announcements

Minutes:

The Chairman reminded all members present that the decision regarding the potential lease for Westlands Leisure Complex was urgent, and hence the decision was not subject to call-in.

5.

Exclusion of Press and Public pdf icon PDF 72 KB

Minutes:

RESOLVED:

That the following items be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

6.

Westlands Leisure Complex - Potential Lease (Confidential)

Decision:

RESOLVED:

That District Executive:

(1)    Noted the Heads of Terms agreed by both parties in Appendix 1.

(2)    Approved the entering into and execution of:

a)      The proposed Lease attached in Appendix 2

b)      The Side Agreement attached in Appendix 3, subject to the amendment of clause 5.3.18

c)      The Sport England Grant Deed in Appendix 4, including the provision of a Deed of Indemnity to Sport England which ensures that Sport England can recover the Lottery Grant should the SSDC exercise its break rights under its lease at years 15 or 20, prior to expiry of the 21 year Grant Term.

d)      The Badminton England Grant Offer in Appendix 5.

(3)    Noted the updated Business Plan attached in Appendix 4.

Reason:

To agree the proposed Lease and Side Agreement for the management and operation of the Westlands Leisure Complex.

 

(Voting: 6 in favour, 2 against)

Minutes:

The Portfolio Holder (Leisure and Culture) introduced and clarified the purpose of the report. She noted AgustaWestland had requested that the Lease and Side Agreement be agreed and signed by both parties by the end of May 2016, hence the need for this special meeting of District Executive.

 

The Assistant Director (Health and Well-Being) presented the report in more detail and provided a summary of the negotiations that had taken place since October 2015. It was noted that since the agenda had been published a further alteration had been negotiated regarding clause 5.3.18 within the Side Agreement, and he explained in detail the meaning, and implications, of the new wording within the clause.

 

During a brief discussion the Assistant Director (Health and Well-being) and Assistant Director (Finance and Corporate Services) responded to a few points of detail. At the conclusion of debate it was proposed to approve all recommendations subject to the amendment of clause 5.3.18 in the Side Agreement, on being put to the vote this was carried 6 in favour, 2 against. Following the vote it was agreed that the Assistant Director (Legal and Corporate Services) be permitted to correct any minor typographical errors within the document should it be required.

 

RESOLVED:

That District Executive:

(1)    Noted the Heads of Terms agreed by both parties in Appendix 1.

(2)    Approved the entering into and execution of:

a)      The proposed Lease attached in Appendix 2

b)      The Side Agreement attached in Appendix 3, subject to the amendment of clause 5.3.18

c)      The Sport England Grant Deed in Appendix 4, including the provision of a Deed of Indemnity to Sport England which ensures that Sport England can recover the Lottery Grant should the SSDC exercise its break rights under its lease at years 15 or 20, prior to expiry of the 21 year Grant Term.

d)      The Badminton England Grant Offer in Appendix 5.

(3)    Noted the updated Business Plan attached in Appendix 4.

Reason:

To agree the proposed Lease and Side Agreement for the management and operation of the Westlands Leisure Complex.

 

(Voting: 6 in favour, 2 against)