Meeting documents

RESOLVED:

That District Executive:-

1.

Approved the further Main Modifications (see Appendix A) and minor amendments and recommend they are approved by Full Council for submission to the Planning Inspectorate; and

2.

Noted that the further Main Modifications had been subject to statutory consultation, Sustainability Appraisal, Habitat Regulations Assessment and Equality Analysis as required.

Reason:

To approve the four further Main Modifications (MMs) and minor amendments to the South Somerset Local Plan (2006 – 2028) and recommend their endorsement by SSDC Full Council. 

RESOLVED:

That District Executive:-

1.

approved the further Main Modifications (see Appendix A) and minor amendments and recommend they are approved by Full Council for submission to the Planning Inspectorate; and

2.

noted that the further Main Modifications had been subject to statutory consultation, Sustainability Appraisal, Habitat Regulations Assessment and Equality Analysis as required.

Reason:

To approve the four further Main Modifications (MMs) and minor amendments to the South Somerset Local Plan (2006 – 2028) and recommend their endorsement by SSDC Full Council. 

RESOLVED:

That District Executive noted the report of the Joint Scrutiny Task and Finish Group.

Reason:

To consider the findings of the Scrutiny Task and Finish Group conducted jointly with East Devon District Council looking into the Connecting Devon and Somerset Broadband project.

RESOLVED:

That District Executive noted the report of the Joint Scrutiny Task and Finish Group.

Reason:

To consider the findings of the Scrutiny Task and Finish Group conducted jointly with East Devon District Council looking into the Connecting Devon and Somerset Broadband project.

RESOLVED:

That District Executive recommended to Council:-

a.

the draft Discretionary Rate Relief Policy (as amended) and Schedule 1 at Appendix A for approval;

b.

the policy implementation date of 1 April 2015;

c.

a transitional period on one year for current recipients to ensure that they have sufficient time to manage any financial impact from the changes;

d.

to note the recommendations from the Scrutiny Task and Finish Group attached at Appendix C;

e.

to consider the Equalities Impact Assessment at Appendix D in approving (1) above;

f.

to consider the public consultation responses at Appendix B in approving (1) above.

Reason:

To recommend the Discretionary Rate Relief Policy to Council for approval.

RESOLVED:

That District Executive recommended to Council:-

a.

the draft Discretionary Rate Relief Policy and Schedule 1 (as amended) at Appendix A for approval;

b.

the policy implementation date of 1 April 2015;

c.

a transitional period on one year for current recipients to ensure that they have sufficient time to manage any financial impact from the changes;

d.

to note the recommendations from the Scrutiny Task and Finish Group attached at Appendix C;

e.

to consider the Equalities Impact Assessment at Appendix D in approving (1) above;

f.

to consider the public consultation responses at Appendix B in approving (1) above.

Reason:

To recommend the Discretionary Rate Relief Policy to Council for approval.

RESOLVED:

That District Executive noted and agreed:-

1.

the initial assessment of different options available.

2.

that options could not be comprehensively considered and compared until the information requested of Connecting Devon and Somerset (CDS) was provided.

3.

that significant resource was required to comprehensively investigate options for capital investment in models of alternative provision.

4.

that clarification be sought from relevant sources, including Connecting Devon and Somerset, and reported to members, at the earliest opportunity as to whether the SSDC/EDDC element of the potential £22.75 million SEP funding could be redirected to an alternative provider outside of the Connecting Devon and Somerset Programme.

5.

that clarification be sought from relevant sources including Connecting Devon and Somerset, and reported to members on the original objectives of the BDUK project…was it to provide improved access for rural residents to Superfast Broadband, in recognition of the fact that such access is now seen as essential in modern domestic and business life, or was it also to support cheaper provision to SME’s in more urban areas? Members would also like to have the position on state aid to business clarified in relation to this point.

6.

that whatever decisions were taken corporately to address providing Superfast Broadband to ‘the final 10%’, there was a commitment to openness, transparency and accountability from all those involved and there would be no further use of Non-disclosure Agreements or similar.

7.

that a working group be established consisting of members and officers from both East Devon DC and South Somerset DC to consider the information provided by Connecting Devon and Somerset (CDS) and to report progress to the respective Cabinet and Executive Committees.

8.

that a submission be made to the House of Commons Committee on Environment Food and Rural Affairs by 19 November on the lack of effective communication and clarity of the broadband programme for rural areas and to alert the Committee to this Council’s concerns about the Connecting Devon and Somerset’s approach.

Reason:

To consider options available to SSDC for enhancing the delivery of broadband beyond the 90% covered by the Devon and Somerset Superfast Broadband Project (Connecting Devon and Somerset).

RESOLVED:

That District Executive noted and agreed:-

1.

the initial assessment of different options available.

2.

that options cannot be comprehensively considered and compared until the information requested of Connecting Devon and Somerset (CDS) is provided.

3.

that significant resource was required to comprehensively investigate options for capital investment in models of alternative provision.

4.

that clarification be sought from relevant sources, including Connecting Devon and Somerset, and reported to members, at the earliest opportunity as to whether the SSDC/EDDC element of the potential £22.75 million SEP funding could be redirected to an alternative provider outside of the Connecting Devon and Somerset Programme.

5.

that clarification be sought from relevant sources including Connecting Devon and Somerset, and reported to members on the original objectives of the BDUK project…was it to provide improved access for rural residents to Superfast Broadband, in recognition of the fact that such access is now seen as essential in modern domestic and business life, or was it also to support cheaper provision to SME’s in more urban areas? Members would also like to have the position on state aid to business clarified in relation to this point.

6.

that whatever decisions were taken corporately to address providing Superfast Broadband to ‘the final 10%’, there was a commitment to openness, transparency and accountability from all those involved and there would be no further use of Non-disclosure Agreements or similar.

7.

that a working group be established consisting of members and officers from both East Devon DC and South Somerset DC to consider the information provided by Connecting Devon and Somerset (CDS) and to report progress to the respective Cabinet and Executive Committees.

8.

that a submission be made to the House of Commons Committee on Environment Food and Rural Affairs by 19 November on the lack of effective communication and clarity of the broadband programme for  ...  view the full minutes text for item 75.

RESOLVED:

That District Executive formally adopted the Housing Strategy Implementation Plan.

Reason:

To adopt the Housing Strategy Implementation Plan as the Council’s overall strategic approach to housing provision across the district.

RESOLVED:

That District Executive formally adopted the Housing Strategy Implementation Plan.

Reason:

To adopt the Housing Strategy Implementation Plan as the Council’s overall strategic approach to housing provision across the district.

RESOLVED:

That District Executive agreed:-

1.

that the E5 Financial System be implemented at a capital cost of £106,000, of which £96,000 to come from the ICT Replacement Fund and £10,000 from the already approved ICT Hardware Replacement Programme.

2.

that the revenue implication, of £5,000 is added to the Medium Term Financial Plan for 2015/16.

Reason:

To upgrade of the current financial system to keep up with legislation, technological advances and ensure efficient processes.

RESOLVED:

That District Executive agreed:-

1.

that the E5 Financial System be implemented at a capital cost of £106,000, of which £96,000 to come from the ICT Replacement Fund and £10,000 from the already approved ICT Hardware Replacement Programme.

2.

that the revenue implication, of £5,000 be added to the Medium Term Financial Plan for 2015/16.

Reason:

To upgrade of the current financial system to keep up with legislation, technological advances and ensure efficient processes.

RESOLVED:

That District Executive:-

a.

noted the spend of £487,000 so far on capital for 2014/15 and approve the revised capital programme for 2014/15 and beyond (paragraph 6 and 7);

b.

noted the progress of individual capital schemes as detailed in Appendix A;

c.

noted the slippage over £50,000 in the capital programme as detailed in paragraph 10;

d.

approved the virement of £30,000 outline in paragraph 11;

e.

approved the revenue contribution of £42,000 to capital outlined in paragraph 12;

f.

approved the re-allocation of funding as detailed in paragraph 13;

g.

noted the schemes that were approved prior to 2010, as detailed in Appendix D, and confirm approval for those projects that they wish to remain in the programme

h.

noted the total land disposals to registered social landlords as detailed in Appendix B;

i.

note the balance of S106 deposits by developers held in a reserve as detailed in Appendix C;

j.

noted the current position with regard to funds held by the Wessex Home Improvement Loans as detailed in paragraph 17.

Reason:

To update Members on the current financial position of the capital programme of the Council and to report the reasons for variations from approved budgets for the period 1^st July to 30^th September 2014

RESOLVED:

That District Executive:-

a.

noted the spend of £487,000 so far on capital for 2014/15 and approve the revised capital programme for 2014/15 and beyond (paragraph 6 and 7);

b.

noted the progress of individual capital schemes as detailed in Appendix A;

c.

noted the slippage over £50,000 in the capital programme as detailed in paragraph 10;

d.

approved the virement of £30,000 outline in paragraph 11;

e.

approved the revenue contribution of £42,000 to capital outlined in paragraph 12;

f.

approved the re-allocation of funding as detailed in paragraph 13;

g.

noted the schemes that were approved prior to 2010, as detailed in Appendix D, and confirm approval for those projects that they wish to remain in the programme

h.

noted the total land disposals to registered social landlords as detailed in Appendix B;

i.

noted the balance of S106 deposits by developers held in a reserve as detailed in Appendix C;

j.

noted the current position with regard to funds held by the Wessex Home Improvement Loans as detailed in paragraph 17.

Reason:

To update Members on the current financial position of the capital programme of the Council and to report the reasons for variations from approved budgets for the period 1^st July to 30^th September 2014

RESOLVED:

That District Executive:-

a.

Noted the current 2014/15 financial position of the Council;

b.

Noted the reasons for variations to the previously approved budgets as detailed in paragraphs 3.3;

c.

Noted the transfers made to and from reserves outlined in paragraph 11.1 and the position of the Area Reserves as detailed in Appendix C and the Corporate Reserves as detailed in Appendix D;

d.

Noted the virements made under delegated authority as detailed in Appendix B;

e.

Approved the virements reported in paragraph 4.

Reason:

To update Members on the current financial position of the revenue budgets of the Council and to report the reasons for variations from approved budgets for the period 1^st April to 30^th September 2014.

RESOLVED:

That District Executive:-

a.

noted the current 2014/15 financial position of the Council;

b.

noted the reasons for variations to the previously approved budgets as detailed in paragraphs 3.3;

c.

noted the transfers made to and from reserves outlined in paragraph 11.1 and the position of the Area Reserves as detailed in Appendix C and the Corporate Reserves as detailed in Appendix D;

d.

noted the virements made under delegated authority as detailed in Appendix B;

e.

approved the virements reported in paragraph 4.

Reason:

To update Members on the current financial position of the revenue budgets of the Council and to report the reasons for variations from approved budgets for the period 1^st April to 30^th September 2014.

RESOLVED:

That District Executive approved a grant of up to £400,000 towards the cost of providing community facilities for the development at Wyndham Park.Subject to the following conditions:

·      The grant will be held by SSDC until it is required in order to facilitate the provision of community facilities on Wyndham Park subject to a formal agreement and in accordance with SSDC’s financial regulations.

·      The grant will be made as a capital contribution towards the cost of the provision of community facilities at Wyndham park, on the understanding that Yeovil Without Parish Council or a community group take ownership of the hall on behalf of the community, if required, and will be responsible for the management and maintenance of the facility once it is complete.

·      Any land purchase would be subject to a District Valuer valuation together with clarity in terms of the likely planning issues relating to the selected site.

·      The VAT implications of any future delivery model will be fully considered before implementation.

·      That authority to agree the final conditions be delegated to the Leader, Portfolio Holder and the Assistant Director – Communities.

Reason:

To approve for a grant of up to £400,000 towards the cost of providing community facilities for the new development at Wyndham Park, Yeovil.

RESOLVED:

That District Executive approved a grant of up to £400,000 towards the cost of providing community facilities for the development at Wyndham Park.Subject to the following conditions:

·      The grant will be held by SSDC until it is required in order to facilitate the provision of community facilities on Wyndham Park subject to a formal agreement and in accordance with SSDC’s financial regulations.

·      The grant will be made as a capital contribution towards the cost of the provision of community facilities at Wyndham park, on the understanding that Yeovil Without Parish Council or a community group take ownership of the hall on behalf of the community, if required, and will be responsible for the management and maintenance of the facility once it is complete.

·      Any land purchase would be subject to a District Valuer valuation together with clarity in terms of the likely planning issues relating to the selected site.

·      The VAT implications of any future delivery model will be fully considered before implementation.

·      That authority to agree the final conditions is delegated to the Leader, Portfolio holder and the Assistant Director – Communities.

Reason:

To approve for a grant of up to £400,000 towards the cost of providing community facilities for the new development at Wyndham Park, Yeovil.

RESOLVED:

That District Executive recommend that Council:-

1.

note the results of the consultation;

2.

note that the significant majority of the valid responses received were in favour of the original proposal by Lopen Parish Council and therefore the draft recommendation for further consultation to Council be: "To accept the majority vote from the people of Lopen and to agree to increase the number of Parish Councillors to seven".

3.

agree to publish the results of the consultation;

4.

note that a further period of consultation on the results of the initial consultation responses will take place;

5.

note that a further report will be brought to Council in order that a decision may be made in respect of the final recommendations of the Review.

Reason:

To report the outcome of the initial public consultation (Community Governance Review) which has taken place in the parish of Lopen on the proposal to increase the number of Parish Councillors.

RESOLVED:

That District Executive recommend that Council:-

1.

note the results of the consultation;

2.

note that the significant majority of the valid responses received were in favour of the original proposal by Lopen Parish Council and therefore the draft recommendation for further consultation to Council be: "To accept the majority vote from the people of Lopen and to agree to increase the number of Parish Councillors to seven".

3.

agree to publish the results of the consultation;

4.

note that a further period of consultation on the results of the initial consultation responses will take place;

5.

note that a further report will be brought to Council in order that a decision may be made in respect of the final recommendations of the Review.

Reason:

To report the outcome of the initial public consultation (Community Governance Review) which has taken place in the parish of Lopen on the proposal to increase the number of Parish Councillors.

RESOLVED:

That the District Executive approved the updated Executive Forward Plan for publication as attached at Appendix A with the following amendments;

·         Presentation from the Environment Agency on the flooding trigger point documents – December 2014

·         Somerset Rivers Authority update and progress report

·         Non-Domestic Rates (NDR) Pooling

Reason:

The Forward Plan is a statutory document.

RESOLVED:

That the District Executive approved the updated Executive Forward Plan for publication as attached at Appendix A with the following amendments;

·         Presentation from the Environment Agency on the flooding trigger point documents – December 2014

·         Somerset Rivers Authority update and progress report – December 2014

• Non-Domestic Rates (NDR) Pooling – December 2014

Reason:

The Forward Plan is a statutory document.

RESOLVED:

that the following item be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: "Information relating to the financial or business affairs of any particular person (including the authority holding that information)."

RESOLVED:

that the following item be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: "Information relating to the financial or business affairs of any particular person (including the authority holding that information)."