Meeting documents

SSDC Area North Committee
Wednesday, 26th August, 2015 2.00 pm

Venue: Norton Sub Hamdon Village Hall

Contact: Becky Sanders, Democratic Services Officer 01935 462596  Email: becky.sanders@southsomerset.gov.uk

Items
No. Item

43.

Minutes

To approve as a correct record the minutes of the previous meeting held on 22 July 2015.

Minutes:

The minutes of the meeting held on 24 June 2015 were approved as a correct record and signed by the Chairman.

44.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Jo Roundell Greene and Sue Steele.

45.

Declarations of Interest

In accordance with the Council’s current Code of Conduct (adopted July 2012), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting.  A DPI is defined in The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2112 (SI 2012 No. 1464) and Appendix 3 of the Council’s Code of Conduct.  A personal interest is defined in paragraph 2.8 of the Code and a prejudicial interest is defined in paragraph 2.9. 

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest.  As a result of the change made to the Code of Conduct by this Council at its meeting on 15th May 2014, where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council.  If you have a prejudicial interest you must comply with paragraphs  2.9(b) and 2.9(c) of the Code.

In the interests of complete transparency, Members of the County Council, who are not also members of this committee, are encouraged to declare any interests they may have in any matters being discussed even though they may not be under any obligation to do so under any relevant code of conduct.

Planning Applications Referred to the Regulation Committee

The following members of this Committee are also members of the Council’s Regulation Committee:

Councillors Clare Aparicio Paul, Shane Pledger, Dean Ruddle and Sylvia Seal.

Where planning applications are referred by this Committee to the Regulation Committee for determination, in accordance with the Council’s Code of Practice on Planning, Members of the Regulation Committee can participate and vote on these items at the Area Committee and at Regulation Committee.  In these cases the Council’s decision-making process is not complete until the application is determined by the Regulation Committee.  Members of the Regulation Committee retain an open mind and will not finalise their position until the Regulation Committee.  They will also consider the matter at Regulation Committee as Members of that Committee and not as representatives of the Area Committee.

Minutes:

Councillor Neil Bloomfield declared a personal interest in Agenda items 10 and 11; planning applications for land at Lower Witcombe Farm, Ash, as a member of Ash Parish Council, who had commented on the applications.

46.

Date of next meeting

Councillors are requested to note that the next Area North Committee meeting is scheduled to be held at 2.00pm on Wednesday 23 September 2015 at the Village Hall, Long Sutton.

Minutes:

Members noted that the next meeting of Area North Committee was scheduled for 2.00pm on Wednesday 23 September 2015 at the Village Hall, Long Sutton.

47.

Public question time

Minutes:

A member of the public reported that the hearing loop was not operating in the room.  This was rectified later in the meeting. 

48.

Chairman's announcements

Minutes:

There were no announcements from the Chairman.

49.

Reports from members

Minutes:

There were no reports from Members.

50.

Schedule of Planning Applications to be Determined By Committee pdf icon PDF 91 KB

Minutes:

Members noted the schedule of planning applications to be determined at the meeting.

RESOLVED:

That the report be noted.

 

51.

Planning Application 15/02685/FUL - Village Hall, Vicarage Street, Tintinhull. pdf icon PDF 570 KB

Minutes:

Proposal: Demolition of existing building and the erection of a replacement village hall, new vehicular access, car parking and associated works

The Planning Officer presented the application as detailed in the agenda, noting that the application had been referred to committee at the request of the Ward Member to discuss  ...  view the full minutes text for item 51.

52.

Planning Application 15/01725/FUL - Land at Lower Witcombe Farm, Thornhill Drove, Ash. pdf icon PDF 560 KB

Minutes:

Proposal: Engineering works to be carried out to provide a new Slurry Lagoon for the Dairy Unit

The Planning Officer presented the application as detailed in the agenda, noting that the slurry lagoon would be repositioned by a cut and fill around to create a level area.  Appropriate planting and  ...  view the full minutes text for item 52.

53.

Planning Application 15/02867/S73A - Witcombe Farm, Witcombe Lane, Ash. pdf icon PDF 595 KB

Minutes:

Proposal: Section 73A application to amend condition 2 of planning approval 13/02470/S73 dated 30/08/13 to amend previously approved plans

The Planning Officer presented the application as detailed in the agenda, noting that there was already agreement for 1,000 cattle at the site and the proposal would increase this by a  ...  view the full minutes text for item 53.

54.

Planning Application: 15/01736/FUL - Land at Ham Hill, High Ham. pdf icon PDF 576 KB

Minutes:

Proposal: Erection of a dwellinghouse and change of use of land from agricultural to residential

The Planning Officer presented the application as detailed in the agenda, noting that it was for a single dwellinghouse on Ham Hill which would be sited 5.7m below the level of the road.  She said  ...  view the full minutes text for item 54.

55.

Planning Appeals pdf icon PDF 83 KB

Additional documents:

Minutes:

Members noted the report that detailed recent planning appeals which had been lodged, dismissed or allowed.

RESOLVED:

That the report be noted.

 

56.

Grant to Tintinhull Parish Council for New Village Hall (Executive Decision) pdf icon PDF 260 KB

Additional documents:

Decision:

 

RESOLVED:

That a grant of £40,000 be awarded to Tintinhull Parish Council towards the overall cost of construction of a new village hall, the grant to be allocated from the District Executive Village Hall Grants Budget (£6,000) and the Area North capital programme (Local Priority Schemes) (£34,000), subject to SSDC standard conditions for community grants (Appendix A) and the following special conditions:

 

1.

Confirmation of the allocation of a Big Lottery Reaching Communities Buildings Fund grant to the project;

 

2.

Submission of a final copy of the Business Plan (including a financial operating plan for the first three years) as submitted to the Big Lottery;

 

3.

The applicant will consider its final designs in the light of the access review recently completed by Access for All, including outside and landscaped areas, and will work with SSDC to achieve the recommendations;

 

4.

Submission of the new trust deed for Tintinhull Community Hall when enacted, obtaining the written approval of SSDC, together with formal confirmation by the trustee to accept the grant conditions.

Reason:

To award a grant of £40,000 to Tintinhull Parish Council towards the overall cost of building a new village hall.

 

Minutes:

The Area Development Manager said the Parish Council and the Tintinhull Project Team had been working towards the construction of a new village hall for 4 or 5 years.  She said the majority of the capital would be secured on a no-repayment basis which would afford better hire rates.  If  ...  view the full minutes text for item 56.

57.

Somerset Levels and Moors Local Action Group - Appointment of a Member to the Executive Board (Executive Decision) pdf icon PDF 167 KB

Additional documents:

Decision:

 

RESOLVED:

That Councillor Clare Aparicio Paul is appointed to serve on the Somerset Levels & Moors Local Action Group Executive Board for the remainder of the municipal year 2015-16.

Reason:

To appoint a new representative from SSDC to the Somerset Levels & Moors Local Action for Rural Communities (LARC) Programme Executive Board.

 

Minutes:

The Area Development Manager (North) advised that the current appointee, Councillor Jo Roundell Greene, felt unable to give the group her full support due to other work commitments.  The scheme covered all the Wards in Area North and awards were made to local businesses and communities.  

Councillor Clare Aparicio Paul  ...  view the full minutes text for item 57.

58.

Area North Committee Forward Plan pdf icon PDF 142 KB

Minutes:

The Area Development Manager (North) advised that a presentation on the Streetscene Service would be added to the Forward Plan for November or December.  During discussion, it was requested that the presentation on the Careline service, scheduled for November, also included an update on the Welfare Benefit service and a  ...  view the full minutes text for item 58.