Agenda, decisions and draft minutes

Somerset Waste Board
Friday 15th February 2019 10.00 am

Venue: Library Meeting Room, Taunton Library, Paul Street, Taunton TA1 3XZ

Contact: Julia Jones or Scott Wooldridge  01823 359027 or Email: jjones@somerset.gov.uk / 01823 357628 or Email: swooldridge@somerset.gov.uk

Items
No. Item

522.

Declarations of Interest

Minutes:

There were no declarations made.

523.

Minutes from the meeting held on 14 December 2018 pdf icon PDF 167 KB

The Board is asked to confirm that the draft minutes of the previous meeting are accurate or to agree any amendments that are necessary.

Decision:

The minutes of the meeting of the Board held on 14 December 2018 were taken as read and following endorsement by the Board they were signed as a correct record by the Chair.

Minutes:

The minutes of the Board meeting, held on 14 December 2018, were taken as read and following endorsement by those present were signed as a correct record by the Chair.

524.

Public Question Time

The Chair will allow members of the public to present a petition on any matter within the Board’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered (see guidance notes).

Decision:

There were no public questions.

Minutes:

There were no public questions.

525.

Resource and Waste Strategy pdf icon PDF 124 KB

To consider the report

Additional documents:

Decision:

DECISION

The Board RESOLVED to note the contents of this information report, having received a presentation and discussed the implications of the proposed policies.

 

 

ALTERNATIVE OPTIONS CONSIDERED

As set out in the officer report.

 

REASON FOR DECISION

As set out in the officer report.

Minutes:

The Chair invited Mr Green, Somerset Waste Partnership Managing Director, to introduce the report and he also spoke to a presentation that provided a detailed overview. It was noted that the Resources and Waste Strategy had been released last December and was the first major piece of guidance for the  ...  view the full minutes text for item 525.

526.

Financial Performance Update 2018/2019 and Final Budget 2019/2020 pdf icon PDF 222 KB

To consider the report

Additional documents:

Decision:

DECISION

The Board RESOLVED unanimously, having considered this report, to:

1.    note the summary financial performance to date as contained in this report, and how this will impact on the budgetary requirements for 2019/2020;

2.    agree to add any remaining vehicle lease budgets to the Recycle More earmarked reserve, towards the costs of delivering the project (paragraph 2.2 below);

3.    approved the waste disposal savings set out in paragraph 3.2 of this report;

4.    approved the attached Final Annual Budget for 2019/20 (totalling £46,243,485) as set out in Appendix 1;

5.    approved that the Managing Director negotiate any final requirements with the relevant contractors in accordance with this Annual Budget Report.

 

 

ALTERNATIVE OPTIONS CONSIDERED

As set out in the officer report.

 

REASON FOR DECISION

As set out in the officer report.

Minutes:

The Chair invited Sarah Rose, Finance Officer to introduce the report which provided details of the financial performance against the approved Annual Budget for the first 9 months of the current financial year from April to the end December (with January updates where available) and how this has impacted on  ...  view the full minutes text for item 526.

527.

Recycle More Project Update pdf icon PDF 116 KB

To consider the report

Additional documents:

Decision:

DECISION

The Board RESOLVED, having considered the report and received a presentation, to note the progress made in procuring a new collection contract, the reason for the change in date of the March Board meeting, and the proposed contingency plan should there be any further delay to the procurement programme.

 

 

ALTERNATIVE OPTIONS CONSIDERED

As set out in the officer report.

 

REASON FOR DECISION

As set out in the officer report.

Minutes:

The Chair invited Bruce Carpenter, Head of Operations of the Somerset Waste Partnership to introduce the report. The Board also had the benefit of a presentation to supplement the report that provided an overview and update on the main developments that had occurred since the last meeting.

 

The Board noted  ...  view the full minutes text for item 527.

528.

Somerset Waste Board Forward Plan pdf icon PDF 63 KB

To review the latest version and items of business for future meetings.

Decision:

DECISION

 

The Board RESOLVED to note the update and proposed agenda items for future Board meetings in 2019.

Minutes:

The Committee considered and discussed its Forward Work Plan of future agenda items and reports for the March and June meetings in 2019.

529.

Information Sheets Issued Since the Last Meeting

This is an opportunity for Members to raise matters contained in the following information sheets issued since the last meeting. A compendium of information sheets will be available for members to inspect at the meeting.

Minutes:

It was noted that, since the Board meeting last December, there had been a single information sheet about the national resources and waste strategy.

530.

Any other urgent items of business

The Chair may raise any items of urgent business.

Decision:

The Chair, after ascertaining there were no other items of business, thanked  all those present for attending and closed the meeting at 11:10.

Minutes:

The Chair, after ascertaining there were no other items of business, thanked all those present for attending and closed the meeting at 11:10.