Agenda and decisions

Somerset Waste Board
Friday 23rd February 2018 10.00 am

Venue: Luttrell Room - County Hall, Taunton

Contact: Julia Jones or Scott Wooldridge  01823 359027 or Email: jjones@somerset.gov.uk / 01823 357628 or Email: swooldridge@somerset.gov.uk

Items
No. Item

2.

Declarations of Interest

3.

Minutes from the meeting held on 15 December 2017 pdf icon PDF 153 KB

The Board is asked to confirm that the draft minutes of the previous meeting are accurate or to agree any amendments that are necessary.

4.

Public Question Time

The Chairman will allow members of the public to present a petition on any matter within the Board’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered (see guidance notes).

5.

Performance Monitoring Report Q3 April to December 2017 pdf icon PDF 261 KB

To consider the report

Additional documents:

Decision:

The Board RESOLVED to note the performance results within Appendices A and B, and the findings of the missed collections deep dive (Appendix C).

6.

Financial Performance Update 2017/2018 and Final Budget 2018/2019 pdf icon PDF 420 KB

To consider the report

Additional documents:

Decision:

The Somerset Waste Board RESOLVED to:

  1. note the summary financial performance to date as

contained in this report, and how this will impact on the

budgetary requirements for 2018/2019.

  1. approve the attached Final Annual Budget for 2018/19 (totalling £45,145,256) as set out in Appendix 1.
  2. approve that the Managing Director negotiates any final requirements with the relevant contractors in accordance with this Annual Budget Report.
  3. approve the proposed approach to using our internal audit support as set out in Appendix 2.

 

7.

Risk Register Update pdf icon PDF 86 KB

To consider the report

Additional documents:

Decision:

The Board noted the changes in the SWP risk profile as set out in the report and risk register.

 

8.

Plastic Update pdf icon PDF 120 KB

To consider the report

Additional documents:

Decision:

The Somerset Waste Board noted the update and that the Strategic Management Group continues to work closely to ensure a joined-up approach across the public sector in Somerset.

9.

Recycle More & Collection Contract Procurement: Update pdf icon PDF 180 KB

To consider the report

Decision:

The Board noted the progress made in developing the procurement strategy for a new collection contract – informed by soft market engagement and input from our commercial and technical, legal and procurement advisors.

 

10.

Somerset Waste Board Forward Plan pdf icon PDF 104 KB

To review the latest version and items of business for future meetings.

11.

Information Sheets Issued Since the Last Meeting

This is an opportunity for Members to raise matters contained in the following information sheets issued since the last meeting. A compendium of information sheets will be available for members to inspect at the meeting.

12.

Any other urgent items of business

The Chairman may raise any items of urgent business.