Agenda and decisions

Somerset Waste Board
Friday 29th September 2017 10.00 am

Venue: Luttrell Room - County Hall, Taunton

Contact: Julia Jones or Scott Wooldridge  01823 359027 or Email: jjones@somerset.gov.uk / 01823 359043 or Email: swooldridge@somerset.gov.uk

Items
No. Item

2.

Declarations of Interest

3.

Minutes from the meeting held on 30 June 2017 pdf icon PDF 254 KB

The Board is asked to confirm that the draft minutes of the previous meeting are accurate or to agree any amendments that are necessary.

4.

Public Question Time

The Chairman will allow members of the public to present a petition on any matter within the Board’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered (see guidance notes).

5.

Introduction from the new Managing Director

Verbal update or presentation

Decision:

The Board noted the new Managing Director’s presentation.

6.

Finance Performance Update Q1 2017/18 and Draft Budget 2018/19 pdf icon PDF 527 KB

To consider the report.

Decision:

Following consideration of the officer’s report, the Board resolved to:

 

  1. note the summary financial performance for 2017/2018 year to date and the potential outturn position for each partner authority.

 

  1. note the current budget factors that will have implications for setting the 2018/2019 Annual Budget.

 

7.

Performance Monitoring Report Q1 2017/18 pdf icon PDF 441 KB

To consider the report.

Additional documents:

Decision:

Following consideration of the officer’s report, the Board resolved to note the tonnage and performance results within appendices A & B.

 

 

8.

SWP Risk Update pdf icon PDF 257 KB

To consider the report.

Additional documents:

Decision:

The Board noted and commented on changes in the SWP risk profile as set out in the officer’s report.

 

9.

Proposed Fees and Charges 2018/19 pdf icon PDF 385 KB

To consider the report.

Decision:

Following consideration of the officer’s report, the Board resolved to agree to recommend the proposed charges as set out in Table 1 for introduction in April 2018

10.

Outline Business Plan 2018-19 pdf icon PDF 326 KB

To consider the report.

 

Decision:

Following consideration of the officer’s report, the Board resolved to:

 

i)      approve the broad approach and proposed priority areas for inclusion in the Business Plan 2018-23 as set out in Sections 2 and 3 of the report.

ii)     approve the revised timetable for Business Plan approval for this year: -

·       November 3rd 2017- Draft Plan to be submitted for Board approval;

·       November/December - Partner authority consultation and approval

·       December 15th 2017 - final Board approval.

 

11.

Contractual Negotiations for Recycle More pdf icon PDF 169 KB

To consider the report.

 

Additional documents:

Decision:

Following consideration of the officer’s report, the Board :

 

 

1. Agreed to :

i)     form a (non-decision making) “New Service Task and Finish Group” (see Appendix 1 for the terms of reference) consisting of one SWB member representing each partner authority and the Chairman of the Board; and

 

ii)    appoint the following members of the Board to the Group:

Cllr D Yeomans (Chairman of the Board)

Cllr N Woollcombe-Adams (Mendip District Council)

Cllr C Aparicio Paul (Somerset County Council)

Cllr J Roundell-Greene (South Somerset District Council)

Cllr D Hill (Sedgemoor District Council)

Cllr P Berry (Taunton Deane Borough Council)

Cllr M Dewdney (West Somerset Council)

 

iii)   amend the terms of reference in Appendix 1 to reflect recommendation (i) above

 

2. Agreed to receive written or verbal updates from officers and/or the Task and Finish Group at meetings throughout the process. Some of these may be commercially confidential.

 

3. Noted that it may also be necessary to convene extra Board and/or Task and Finish Group meetings where decisions are required in order to avoid delays to the process. Some of these may be confidential sessions.

 

4.    Agreed the case for applying the exempt information provision as set out in the Local Government Act 1972, Schedule 12A and therefore to treat the attached confidential report and its appendices in confidence, as they contain commercially sensitive information, and as the case for the public interest in maintaining the exemption outweighs the public interest in disclosing that information.

 

5.    Agreed to exclude the press and public from the meeting for the consideration of the attached confidential report and its appendices where there is any discussion at the meeting regarding exempt or confidential information.

 

6.    Agreed the recommendations contained within the confidential report.

 

7.    Agreed to convene a special meeting of the Board on Friday 3 November 2017

 

8.    Authorised the Managing Director to undertake any appropriate consultation with partner authorities and to issue them with a briefing note for partners

 

12.

Somerset Waste Board Forward Plan pdf icon PDF 66 KB

To review the latest version and items of business for future meetings.

13.

Information Sheets Issued Since the Last Meeting

This is an opportunity for Members to raise matters contained in the following information sheets issued since the last meeting. A compendium of information sheets will be available for members to inspect at the meeting.

14.

Any other urgent items of business

The Chairman may raise any items of urgent business.