Agenda, decisions and minutes

Somerset Waste Board
Friday 30th June 2017 10.00 am

Venue: Luttrell Room - County Hall, Taunton. View directions

Contact: Julia Jones or Scott Wooldridge  01823 359027 or Email: jjones@somerset.gov.uk / 01823 359043 or Email: swooldridge@somerset.gov.uk

Items
No. Item

1.

Annual appointment of Chairman and Vice-Chairman of Somerset Waste Board 2017/18

The SWB Governance Manager will invite nominations from Board Members and preside over the election as part of this agenda item.

2.

Declarations of Interest

3.

Minutes from the meeting held on 24 February 2017 pdf icon PDF 97 KB

The Board is asked to confirm that the draft minutes of the previous meeting are accurate or to agree any amendments that are necessary.

4.

Public Question Time

The Chairman will allow members of the public to present a petition on any matter within the Board’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered (see guidance notes).

5.

Waste Board Membership and Meeting Dates for 2017/18 pdf icon PDF 82 KB

To note this report.

Decision:

Somerset Waste Board RESOLVED to:

 

1. Note the Board’s membership for 2017/18 set out in Section 1.

2. Agree the Board meeting dates for 2017 and 2018 set out in Section 2.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

 

6.

Appointment of Managing Director for Somerset Waste Partnership pdf icon PDF 92 KB

To consider the report

Additional documents:

Decision:

Somerset Waste Board RESOLVED to:

 

  1. Note the interim arrangements for the Managing Director now in place
  2. Agree the recruitment of a new Managing Director on the salary, terms and conditions appended to this report and to the recruitment process outlined in the report.
  3. Agree the formation of an appointments panel comprising 3 members and to delegate the authority to appoint the Managing Director to this appointments panel.
  4. Nominate 3 members of the Board to the appointments panel. It was agreed these would be Cllrs Hall, Roundell Greene and Hill.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

 

7.

Financial Outturn and Use of Balances 2016/17 pdf icon PDF 142 KB

To consider the report

Additional documents:

Decision:

TheBoard RESOLVEDto:

 

1.     Note financial outturn position of the Partnership overall and the individual partners’ balances at year end, and the summary accounts for 2016/2017 as presented in Appendix A;

2.     Confirm the recommendations of the partner authorities, (as summarised in Appendix B), as to the use of the individual surpluses and deficits as at 31st March 2017.

 

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

8.

Performance Outturn 2016/17 pdf icon PDF 144 KB

To consider the report

Additional documents:

Decision:

The Board RESOLVED to note the tonnage and performance results within appendices A to D.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

 

9.

Risk Update pdf icon PDF 87 KB

To consider the report

Additional documents:

Decision:

The Board RESOLVED to note the changes in the SWP risk profile as described.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

 

10.

Health and Safety Update pdf icon PDF 202 KB

To consider the report

Decision:

The Board RESOLVED to note the contents of this report.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

 

11.

SWP Client Team Accommodation pdf icon PDF 85 KB

To consider the report

Decision:

The Board RESOLVED to note the content of this report.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

As set outin theofficer report.

 

12.

Review of HWRC Residents Permit Scheme pdf icon PDF 646 KB

To consider the report

Decision:

 

The Somerset Waste Board RESOLVED to authorise the Interim Managing Director of the Somerset Waste Partnership to implement the following changes to the formal acceptance protocol (van & trailer permit scheme) at the Recycling Centres approved by the Board on 17th June 2016

 

1.     Remove time restrictions for permit holders at weekends allowing permit holders to have full access to any site during all opening hours. Implementation to commence with immediate effect, recognising the need for system changes, re-briefing of stakeholders and public communication.

2.     To introduce, at the earliest opportunity, the automatic identification of the type/specification of vehicles that require a permit by adopting the Driver and Vehicle Licensing Agency criteria, identified in Appendix 8.

3.     All vehicles classified as ‘N1’ will require a permit, those classified as ‘M1’ will not. Classifications of ‘N2, N3, M2 & M3’, will not be permitted access to any Somerset site under the permit scheme. This to commence with immediate effect, recognising the need for system changes, re-briefing of stakeholders and public communication.

4.     To require camper vans and minibuses to be registered within the permit scheme with immediate effect, recognising the need for the system change, re-briefing of stakeholders and communication to those affected. In addition, members are asked to endorse the following policy which has, out of expediency, already been adopted:

5.     Allow any Somerset household to hold one permit for a purpose built single axle trailer AND one permit for an eligible commercial type van.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

13.

Contractual Negotiation for Recycle More pdf icon PDF 94 KB

To consider the report

Additional documents:

Decision:

The Board RESOLVED to :-

 

1.     Agree the case for applying the exempt information provision as set out in the Local Government Act 1972, Schedule 12A and therefore to treat the attached confidential report and its appendices in confidence, as they contain commercially sensitive information, and as the case for the public interest in maintaining the exemption outweighs the public interest in disclosing that information.

2.     Agree to exclude the press and public from the meeting for the consideration of the attached confidential report and its appendices where there is any discussion at the meeting regarding exempt or confidential information.

3.     Agree the recommendations contained within the attached confidential report.

4.     Authorise the Interim Managing Director to undertake any appropriate consultation with partner authorities and to issue them with a confidential briefing note.

 

ALTERNATIVEOPTIONS CONSIDERED:

Asset outin theofficer report.

 

REASONFOR DECISION:

Asset outin theofficer report.

14.

Somerset Waste Board Forward Plan pdf icon PDF 99 KB

To review the latest version and items of business for future meetings.

Decision:

TheBoard RESOLVED to notethe latestversion of theForward Plan.

ALTERNATIVEOPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

15.

Information Sheets Issued Since the Last Meeting

This is an opportunity for Members to raise matters contained in the following information sheets issued since the last meeting. A compendium of information sheets will be available for members to inspect at the meeting.

16.

Any other urgent items of business

The Chairman may raise any items of urgent business.

Minutes:

There were no other items of business.