Agenda and draft minutes

Somerset Waste Board
Friday 16th December 2016 10.00 am

Venue: Luttrell Room - County Hall, Taunton. View directions

Contact: Julia Jones or Scott Wooldridge  01823 359027 or Email: jjones@somerset.gov.uk / 01823 359043 or Email: swooldridge@somerset.gov.uk

Items
No. Item

466.

Declarations of Interest

Minutes:

Members of the Waste Board declared the following personal interests:

 

Cllr D Hill                           Member of Cheddar Parish Council

Member of Somerset County Council    

Cllr B Maitland-Walker       Member of Carhampton Parish Council

Cllr S Ross                        Member of Wiveliscombe Parish Council

Cllr D Yeomans                 Member of South Somerset District Council

Member of  ...  view the full minutes text for item 466.

467.

Minutes from the meeting held on 30 September 2016 and the special meeting 21 October 2016 pdf icon PDF 44 KB

The Board is asked to confirm that the draft minutes of the previous meetings are accurate or to agree any amendments that are necessary.

Additional documents:

Minutes:

The Minutes of the meeting of the Board held on 30 September 2016 and 21 October 2016 were taken as read and following endorsement by the Board they were signed as correct by the Chairman.

 

468.

Public Question Time

The Chairman will allow members of the public to present a petition on any matter within the Board’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered (see guidance notes).

Minutes:

A number of speakers wished to address the Board in relation to item 9.

 

Mr Tim Evans, Parish Councillor from Lydford on Fosse, requested that the decision to build a waste transfer station at Dimmer is delayed until the Board can consider further evidence of economic viability. He highlighted that  ...  view the full minutes text for item 468.

469.

Waste Board SWAP Internal Audit Plan pdf icon PDF 81 KB

To consider this report

Additional documents:

Minutes:

The Chairman invited Mr Gerrish to introduce the SWAP Internal Audit Plan. Mr Gerrish highlighted that the report updated the Board on the progress against the annual Internal Audit Plan with the South West Audit Partnership.

 

A number of difficulties have arisen in the originally proposed plan, and a joint  ...  view the full minutes text for item 469.

470.

Waste Board Draft Budget 2017/18 and Financial Performance Update 2016/17 pdf icon PDF 130 KB

To consider this report

Additional documents:

Minutes:

The Chairman invited Mr Gerrish to introduce the Draft Budget 2017/18 and the Financial Performance update 2016/17. Mr Gerrish highlighted that the report set out the financial performance against the approved Annual Budget for the first 7 months of the current financial year from April to the end of October.  ...  view the full minutes text for item 470.

471.

Draft Business Plan and Risk Register 2017-22 pdf icon PDF 69 KB

To consider this report

Additional documents:

Minutes:

The Chairman invited Mark Blaker from the Somerset Waste Partnership to introduce the paper. Mr Blaker highlighted that the Draft Business Plan outlined business priorities and developmental activities for the period of the plan.  The plan contained:

 

         Draft action table with indicative costs and objectives

         Performance summary (year  ...  view the full minutes text for item 471.

472.

Recycle More pdf icon PDF 278 KB

To consider this report

Additional documents:

Minutes:

The Chairman invited David Mansell from Somerset Waste Partnership to introduce the report. Mr Mansell summarised the key points from the proposals with the aid of a powerpoint presentation and made reference to Appendix C.

 

Mr Mansell highlighted that the report provided an update on the environmental and financial benefits  ...  view the full minutes text for item 472.

473.

New Waste Treatment Facility Task and Finish Group Update pdf icon PDF 53 KB

To consider this report

Minutes:

The Chairman invited Mr Steve Read, Managing Director of SWP to summarise  the key points from the report. Mr Read highlighted that the report provided a brief update on the progress with the New Waste Treatment Facility Project and that the Pennon Group plc had approved the project. He provided  ...  view the full minutes text for item 473.

474.

Health and Safety Update pdf icon PDF 157 KB

To consider this report

Minutes:

Mr Terry Richards from Somerset Waste Partnership summarised the key points from the report. Mr Richards outlined that the report provided the Board with an update on the management of Health and Safety by Kier Environmental Services (Kier ES), Viridor (Somerset) Waste Management Ltd and the Somerset Waste Partnership (SWP)  ...  view the full minutes text for item 474.

475.

Somerset Waste Board Forward Plan pdf icon PDF 73 KB

To review the latest version and items of business for future meetings.

Minutes:

 

 

The Board were updated by the Governance Manager on the latest position of the forward plan and the planned business for the next meeting on 24 February 2017.

476.

Information Sheets Issued Since the Last Meeting

This is an opportunity for Members to raise matters contained in the following information sheets issued since the last meeting. A compendium of information sheets will be available for members to inspect at the meeting.

Minutes:

The Board noted that there had been no information sheets issued since the last Board meeting.

477.

Any other urgent items of business

The Chairman may raise any items of urgent business.

Minutes:

The Board outlined their thanks to the Managing Director, SWP officers and partners’ for their work on Recycle More.

 

The Board thanked Vega Sturgess from South Somerset District Council for her work and help with the Somerset Waste Partnership over many years and wished her the best for the future.  ...  view the full minutes text for item 477.