Agenda and decisions

Cabinet
Wednesday 19th December 2018 10.00 am

Venue: Library Meeting Room, Taunton Library

Contact: Michael Bryant or Scott Wooldridge  01823 357628 Email: democraticservices@somerset.gov.uk

Items
No. Item

2.

Declarations of Interest

Details of Cabinet Member interests in District, Town and Parish Councils will be displayed in the meeting room. The Statutory Register of Member’s Interests can be inspected via the Community Governance team.

3.

Minutes from the meetings held on 5th November 2018 and 19th November 2018 pdf icon PDF 261 KB

-        5th November 2018 (to follow)

-        19th November 2018 (attached)

Additional documents:

4.

Public Question Time pdf icon PDF 54 KB

The Chair will allow members of the public to present a petition on any matter within the Cabinet’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered.

5.

Revenue Budget Monitoring - Month 7 pdf icon PDF 644 KB

To consider the report.

Decision:

DECISION

 

The Cabinet :

1.     commented upon the contents of this report and requested that the Senior Leadership Team continues to undertake further action to ensure that the projected overspend is reduced;

2.     noted the contents of this report.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 

6.

Revenue Budget 2019/20 and MTFP Strategy Report pdf icon PDF 628 KB

To consider the report.

Additional documents:

Decision:

The Cabinet:

 

1.     reviewed the latest position set out in this report and commented on the preparation of the MTFP in advance of the presentation of specific proposals for change, in January, which will address the projected funding gap of £15m for 2019/20.

 

2.     requested that the Senior Leadership Team bring forward specific proposals for change, that will address the £15m funding gap in 2019/20 and for these to be prepared and presented to the Cabinet meeting in February 2019, following consultation with all Scrutiny Committees in January 2019.

 

 

3.     agreed to withdraw the proposal to consult on the potential reduction of financial support   to the public transport and college bus network (proposal ECI-12, appendix C2.b.03 of Cabinet papers 12 September 2018)

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 

7.

County Hall A Block Final Business Case Approval pdf icon PDF 699 KB

To consider the report.

Decision:

The Cabinet:

1.     Approved the Final Business Case for A Block refurbishment (Confidential Appendix)

2.     Recommended to Council that the cost of £2.5million to complete the A Block refurbishment project is committed and approved as part of the 2019/20 capital programme at their meeting in February 2019

3.  Delegated authority to the Lead Director for Economic and Community Infrastructure and Director for Commissioning, in consultation with the Head of Corporate Property, to enter the contract to deliver refurbishment of  A Block, County Hall subject to:

a) allocation of the cost of the project by the Council within the 19/20 Capital programme by the County Council (see recommendation 2 above); and

b) receipt of Listed Building Consent (Planning Portal reference 4/38/18/0385/OB), expected January 2019;

c) receipt of a final tendered contract cost which falls within the available budget;

d) the requirement that all items of recommended contingency spend under the contract are reviewed and agreed by the Head of Corporate Property or an officer of higher seniority before approval;

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 

8.

South West Peninsula Framework Contract for Residential Children's Homes pdf icon PDF 270 KB

To consider the report.

Additional documents:

Decision:

 

The Cabinet authorised the Director of Children’s Services to enter into the Peninsula Framework for Independent Residential Children’s Homes for a period of 4 years (48 months) from 1st February 2019.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 

9.

Proposed Expansion of Bishop Fox's Secondary School to 1200 places pdf icon PDF 289 KB

To consider the report.

Decision:

That the Cabinet:

  1. Approves the appointment of Futures for Somerset to proceed with the delivery of the expansion of Bishop Fox’s to 1200 places.
  2. Approves the gross maximum project cost as set out in Appendix B. These costs include allowances for IT and furniture as required.
  3. Agrees that Appendix B be treated as exempt information and to be treated in confidence, as the case for the public interest in maintaining the exemption outweighs the public interest in disclosing that information.

4.     Agree to exclude the press and public from the meeting where there is any discussion at the meeting regarding exempt or confidential information (Appendix A).

  1. Delegates the authority to the Head of Corporate Property and the County Solicitor to complete any necessary documentation to enter into a contract with the preferred contractor.

 

10.

Award of a Contract for the Provision of a Framework of Support Services for People with Complex, Multiple Needs pdf icon PDF 743 KB

To consider the report.

Additional documents:

Decision:

 

  1. Approved the award of a contract for the Provision of Support Services for People with Complex, Multiple Needs, to Provider A (as identified in Section 5 of the attached Confidential Appendix A – Tender Evaluation Report), from 1 April 2019 for a period of 5 years with an option for the authority to extend the contract for a further two periods of up to 12 months (subject to the parties agreeing the price for the extension period).

 

 

 

  1. Agreed the case for applying the exempt information provision as set out in the Local Government Act 1972, Schedule 12A and therefore to treat the attached Appendix A in confidence, as they contain commercially sensitive information, and as the case for the public interest in maintaining the exemption outweighs the public interest in disclosing that information.

 

  1. Delegated authority to the Director of Adult Social Services, in consultation with the County Solicitor, to finalise and enter into the contract referred to in recommendation 1 above on behalf of the authority and to determine, in due course, whether to exercise the option to extend the contract.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 

11.

Decision to Conclude the Award of a Contract for the Provision of Highway Improvements at M5 Junction 25 pdf icon PDF 573 KB

To consider the report.

Decision:

The Cabinet:

 

  1. Agreed to award a contract for highway improvements and associated works at M5 Junction 25 to the supplier identified in Appendix A, following a competitive process.  The award will be subject to confirmation of the funding contribution from the Heart of the South West Local Enterprise Partnership.

 

  1. Agreed to underwrite up to £0.536m from the capital programme that may be the result of the reduction in LEP contribution to the scheme.

 

  1. Agrees the case for exempt information for Appendix A to be treated in confidence, as public disclosure of the commercially sensitive data contained within would prejudice the Council’s position in ensuring competitiveness of future tender processes.

 

The County Council reserves the right to not proceed with the award of a contract should new information come to light during the standstill period and/or before entering into a contract. In this instance, it is recommended that the ECI Commissioning Director and the Director of Corporate Affairs be given joint delegated authority to take any necessary action in relation to the conclusion of the contract to protect the Council interests - this could include a decision not to enter into a contract and go back out to market.

 

ALTERNATIVE OPTIONS CONSIDERED: As set out in the officer report

 

REASON FOR DECISION: As set out in the officer report

 

12.

Any other urgent items of business

The Chair may raise any items of urgent business.