Meeting documents

SSDC Area South Committee
Wednesday, 1st March, 2017 4.00 pm

Venue: Council Chamber Council Offices Brympton Way

Contact: Jo Boucher 01935 462011  Email: jo.boucher@southsomerset.gov.uk

Items
No. Item

128.

Minutes of previous meeting

Minutes:

The minutes of the Area South Committee held on 1st February 2017 copies of which had been circulated, were agreed as a correct record and signed by the Chairman.

 

129.

Apologies for absence

Minutes:

Apologies for Absence were received from Councillors Cathy Bakewell and Kaysar Hussain. 

 

Councillor John Clark wished it noted that due to the change to a 4.00pm start time he would have to leave the meeting early due to a prior appointment. 

 

130.

Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting. 

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest.  Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

Planning Applications Referred to the District Council’s Regulation Committee

The following members of this Committee are also members of the Council's Regulation Committee:

Councillors Peter Gubbins, Graham Oakes, David Recardo and Gina Seaton.

Where planning applications are referred by this Committee to the Regulation Committee for determination, Members of the Regulation Committee can participate and vote on these items at the Area Committee and at Regulation Committee. In these cases the Council's decision-making process is not complete until the application is determined by the Regulation Committee.  Members of the Regulation Committee retain an open mind and will not finalise their position until the Regulation Committee.  They will also consider the matter at Regulation Committee as Members of that Committee and not as representatives of the Area Committee.

Minutes:

There were no Declarations of Interest.

 

131.

Public question time

Minutes:

There were no questions for members of the public.

 

132.

Chairman's announcements

Minutes:

There were no Chairman’s Announcements.

 

133.

Reports from representatives on outside organisations

This is an opportunity for Members who represent the Council on outside organisations to report items of interest to the Committee.

Minutes:

Councillor John Clark on behalf of the Westfield Community Association informed members that over 1600 people joined online for the ‘live’ Twitter and Facebook feed on the topic of Energy Advice that recently took place.  He also informed members that there had been no further response regarding the Lottery bid for the Community Hall but local fundraising had now started including the distribution of leaflets.

 

Councillor David Recardo informed member that the new car park at Yeovil Hospital is due to open on 22nd March 2017.  The existing car park will no longer be available for public use from this date and the new multi-storey car park will provide 650 spaces for patients, visitors and staff.  The new car park will be barrier-controlled, and uses pay-on-exit system.

 

134.

One Public Estate Programme - Proposals for South Somerset pdf icon PDF 110 KB

Minutes:

Nena Beric the Project Officer from Somerset County Council introduced herself to the committee and with the aid of slides proceeded to present the report as detailed in the agenda.  She explained the progress and approach to undertake a feasibility study to support the creation of a multi service hub in Yeovil.  This included:

 

·         Background – an initiative managed by the Cabinet Office Government Property Unit (GPU) and Local Government Association (LGA) and allocation of £100,000 for development of multi-agency advice hubs in Yeovil and Chard.

·         Benefits/Outcome – Customers accessing multiple services across fewer buildings.

·         Hub Definitions/principles – To allow customers being able to access services in one place and offer self-serve where appropriate.

·         Buildings in scope – The main two being SCC Library and Petters House, however the prospect of other buildings being a possibility.

·         Potential services the hub could deliver.

 

She explained the proposed approach and anticipated that the outline feasibility report and recommendations will be brought back to the Area South committee in the spring.

 

In response to questions the Project Manager and Assistant Director, Communities advised members:

 

·         The success of a pilot already undertaken in Glastonbury although appreciated this was a different model and not on such a large scale.

·         As a partnership with Somerset County Council, SSDC have made clear their aspirations and specifications to ensure the excellent services necessary for the public.

·         Appreciated the need to ensure all potential building space is considered and the need to understand the space required.

 

During a short discussion members supported the approach being taken for a feasibility study but asked that appropriate work be undertaken to ensure the correct mix of services are provided and that costs and savings are fully explored.

 

RESOLVED:

 

That member’s noted and supports the approach being taken to establish the viability of a multi-agency hub in Yeovil.

 

(voting: unanimous)

 

135.

Area South Forward Plan pdf icon PDF 37 KB

Minutes:

The Assistant Director, Communities informed members that the Community Health & Leisure Service Update report would be brought to the April committee.  She made no further updates to the report.

 

Members made no further requests to the Forward Plan.

 

RESOLVED:

(1)

that the Area South Forward Plan and the comments of Members be noted.

 

(2)

that the reports identified by Members be added to the Area South Forward Plan.

 

(Voting: Without dissent)

 

 

136.

Schedule of Planning Applications to be Determined by Committee pdf icon PDF 86 KB

Minutes:

Members noted the Schedule of Planning Applications.

 

137.

Planning Application 17/00128/R3D - Yeovil Innovation Centre Copse Road Brympton pdf icon PDF 925 KB

Minutes:

The Area Lead South presented the application as detailed in the agenda and with the aid of a power point gave a presentation showing the site and proposed plans. 

 

He explained to members that comments had now been received from the Highways Authority and following these comments he proposed a suggested amendment to his recommendation and the inclusion of additional conditions:  With the aid of a powerpoint slide he highlighted to members these amendments as follows: 

 

Grant planning permission subject to the prior completion of a legal agreement between SSDC as applicant and SCC as Highway Authority to secure a Travel Plan and the footway/cycleway extension at Lufton Way with the additional highways conditions:

 

·         The development hereby permitted shall not commence until a Construction Traffic Management Plan has been submitted to and approved in writing by the Local Planning Authority (in consultation with Somerset County Council). The plan shall include construction vehicle movements, construction operation hours, construction vehicular routes to and from site, construction delivery hours, expected number of construction vehicles per day, car parking for contractors, specific measures to be adopted to mitigate construction impacts in pursuance of the Environmental Code of Construction Practice and a scheme to encourage the use of public transport amongst contractors. The development shall be carried out strictly in accordance with the approved Construction Traffic Management Plan.

·         The area allocated for parking and turning on the submitted plan shall be kept clear of obstruction and shall not be used other than for parking and turning of vehicles in connection with the development hereby permitted.

·         Provision shall be made within the site for the disposal of surface water so as to prevent its discharge onto the highway, details of which shall have been submitted to and approved in writing by the Local Planning Authority.  Such provision shall be installed before the site is first brought into use and thereafter maintained at all times.

·         No work shall commence on the development site until the developer has submitted and had approved by the Local Planning Authority details of the footway to be provided along Copse Road and Lufton Way. No part of the development hereby permitted shall be occupied until the approved footway has been constructed.

·         Note:  The provision of these footway works will require a legal agreement and contact should be made with the Highway Authority well in advance of commencing the works so that the agreement is complete prior to starting the highway works.

 

The Area South Lead believed the proposed condition regarding the Construction Traffic Management Plan a little onerous and asked that members decide whether they wished this condition to be imposed.

 

He explained the key considerations of the application and concluded that his recommendation was to approve the application for reasons as set out in the agenda report and with the amendment to his recommendation as previously read. 

 

Councillor Sarah Lindsay, Ward member considered the application to be in a good location and noted the support of Brympton Parish Council.  Her only  ...  view the full minutes text for item 137.

138.

Exclusion of Press and Public pdf icon PDF 72 KB

Minutes:

RESOLVED:

 

that the following item be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: "Information relating to the financial or business affairs of any particular person (including the authority holding that information)." 

 

139.

Historic Buildings at Risk - Confidential Report

Minutes:

The Conservation Officer summarised the agenda report, which outlined the work of the Conservation Team in respect of historic buildings at risk and updated members on current cases in Area South.  The Committee was asked to note and comment on the report.

The Conservation Officer, with the aid of photographs, then detailed a number of examples of case work relating specifically to historic buildings at risk in Area South.

The Conservation Officer responded to members’ questions on points of detail regarding specific cases.  The Conservation Officer and Area South Lead also explained to members the current situation relating to a particular building of interest within Area South and noted their concerns. 

NOTED