Agenda, decisions and minutes

Cabinet
Monday 6th February 2017 10.00 am

Venue: Luttrell Room - County Hall, Taunton

Contact: Julia Jones or Scott Wooldridge  01823 359027 or Email: jjones@somerset.gov.uk / 01823 359043 or Email: swooldridge@somerset.gov.uk

Items
No. Item

649.

Declarations of Interest

Details of Cabinet Member interests in District, Town and Parish Councils will be displayed in the meeting room. The Statutory Register of Member’s Interests can be inspected via the Community Governance team.

Minutes:

Members of the Cabinet declared the following personal interests in their

capacity as a Member of a District, City/Town or Parish Council:

 

Cllr A Groskop        South Somerset District Council

 

Cllr J Osman          Mendip District Council

Wells City Council

 

Cllr H Siggs             Mendip District Council

Wells City Council

 

Cllr W Wallace  ...  view the full minutes text for item 649.

650.

Minutes from the meeting held on 18 January 2017 pdf icon PDF 76 KB

Minutes:

The minutes of the Cabinet Meeting held on 18 January 2017 were agreed and signed as correct.

 

651.

Public Question Time

The Chairman will allow members of the public to present a petition on any matter within the Cabinet’s remit. Questions or statements about any matter on the agenda for this meeting may be taken at the time when each matter is considered.

Minutes:

There was one submission for questions from Chris Briton who asked about agenda item 5 on the County Plan Vision Projects. He wished to know in what way could small, not for profit community energy companies play a role in developing renewables across the country. He also asked if the  ...  view the full minutes text for item 651.

652.

Update on County Plan Vision Projects - Garden Towns and Energy Initiatives pdf icon PDF 67 KB

To consider the reports

Additional documents:

Decision:

Following consideration of the officer report and appendices the Cabinet RESOLVED to:

 

1.     Commend the progress made by the vision volunteers and the engagement with stakeholders.

2.     Endorse the recommendations and next steps made by the Garden Towns vision project in Appendix A.

3.     Endorse the recommendations and next steps made by the Energy Initiatives vision project in Appendix C.

4.     Note that business cases for the four vision projects will be presented following the 2017 elections

 

 

Minutes:

The Chairman invited report author Daniel Forgham-Healey to introduce the item and provide an update on the County Plan Vision Projects work. He explained the Garden Town vision volunteers had carried out an extensive review of national and local housing policy, research into what would be needed to create a  ...  view the full minutes text for item 652.

653.

Devolution - The Way Forward pdf icon PDF 124 KB

To consider the report

Decision:

Following consideration of the officer report the Cabinet RESOLVED to endorse and RECOMMEND that Full Council:

 

1.     Note the update about the HotSW Combined Authority / devolution deal proposals (including noting that a Joint Committee, if established, will have responsibility for developing future ‘deal’ and combined authority proposals for recommendation to the constituent authorities );

2.     Approve the proposals for the HotSW Productivity Plan preparation and consultation proposals (including noting that a Joint Committee, if established, will have responsibility for approving and overseeing the implementation of the Productivity Plan);

3.     Agree:

a)    ‘In principle’ to the establishment of a HotSW Joint Committee with a Commencement Date of Friday 1st September 2017 in accordance with the summary proposals set out in this report;

b)    That the ‘in principle’ decision at (a) above is subject to further recommendation and report to the constituent authorities after the County Council elections in May 2017 and confirmatory decisions to: approve the establishment of the Joint Committee; a constitutional ‘Arrangements’ document; an ‘InterAuthority Agreement’ setting out the support arrangements; appoint representatives to the Joint Committee; and appoint an Administering Authority.

 

 

Minutes:

Strategic Manager for Governance and Risk Julian Gale introduced the report which provided an update following the in principle council approvals to progress negotiations for a devolution deal and the establishment of a combined authority.

 

The report outlined proposals for the preparation of a Heart of the South West (  ...  view the full minutes text for item 653.

655.

Proposed 2017/18 Revenue Budget and the Medium Term Financial Plan 2017/18+ pdf icon PDF 107 KB

To consider the report

Additional documents:

Decision:

Following consideration of the officer report and appendices the Cabinet RESOLVED to agree and RECOMMEND to County Council:

 

1.     A net revenue budget requirement of £311,772,100 for 2017/18 as shown in Appendix A

2.     The 2017/18 savings targets for each Theme as shown in section 4.4 and any linked financial impacts occurring in future years, after having due regard to the potential impacts identified.

3.     A Council Tax increase of 3.99% (including 2% for Adult Social Care) giving a Band D value of £1,111.95, resulting in a Council Tax requirement of £214,316,900 (section 7.1 & 7.2) as detailed in Appendix D

4.     Continuing the Council Tax precept of £12.84 within the base budget for the shadow Somerset Rivers Authority (representing no rise from 2016/17). This results in a Council Tax requirement of £2,474,800 (section 7.3) as detailed in Appendix D

5.     That delegated authority is given to the Cabinet, in consultation with the Section 151 Officer, to make appropriate changes to the 2017/18 budget, within the overall envelope of resources agreed by the County Council

6.     To delegate powers to the Leader and the Director of Finance to finalise budget proposals and recommendations to Full Council, updated to take into account new information in the Final Local Government Financial Settlement if this is available

7.     To continue to campaign for fairer funding for Somerset County Council, to ensure County Plan priorities are fully funded

 

Noted:

 

8.     Whilst the Council is able to present a balanced budget for 2017/18, it is on the basis that all targets included against each MTFP Theme are achieved

9.     That the implementation of specific savings proposals under each theme will be subject to decisions by the Leader of the Council, Cabinet, Cabinet Members or Officers in accordance with the Leader’s Scheme of Delegation, after having due regards to consultation results and any potential impacts identified.

 

 

Minutes:

Cabinet Member for Resources Cllr Harvey Siggs introduced the report which set out the proposals and supporting information for the Cabinet to recommend to Full Council the proposed revenue budget for 2017/18 and the level of council tax precept for 2017/18. The information was based on the provisional Local Government  ...  view the full minutes text for item 655.

656.

Treasury Management Strategy 2017/18 pdf icon PDF 162 KB

To consider the report

Additional documents:

Decision:

Following consideration of the officer report and appendices the Leader and Cabinet RESOLVED to endorse the following and RECOMMEND approval by Council on 15th February 2017:

 

·       To adopt the Treasury Management Strategy (as shown in Section 2 of the report).

·       To approve the Annual Investment Strategy (as shown in Section 3 of the report) and proposed Lending Counterparty Criteria (attached at Appendix B to the report).

 

The Cabinet:

 

·       Noted the Prudential Indicators (Authorised and Operational Limits) which were agreed by Full Council on 30th November 2016, as part of the Capital Programme. · To note the other Treasury Indicators at point 4.8.

·       Noted the current Treasury Management Practices (TMPs) attached at Appendix D to the report.

Minutes:

Cllrs Siggs introduced the report which outlined the proposed treasury management policies, strategy and activities for the coming financial year. The Treasury Management Practices were in Appendix D to the report and set out the main categories of risk that could impact on the achievement of the treasury management objectives.  ...  view the full minutes text for item 656.

657.

Revenue Budget Monitoring Report Q3 pdf icon PDF 186 KB

To consider the report

Decision:

Following consideration of the officer report and appendices the Cabinet RESOLVED:

 

1.     To note the contents of this report, specifically the Projected Outturn Position for 2016/17 and Management Actions to mitigate overspends (Section 3), the current Aged Debt Analysis (Section 4) and the Projected Delivery of the MTFP Savings (Section 5);

2.     Approve the drawdown from the Carers earmarked reserve of £0.029m (Section 3.5), Unitary Charge Equalisation reserve of £1.165m and Core Council programme earmarked reserve of £0.754m (Section 3.11);

3.     Approve £0.151m transfer from earmarked contingency for the Local Assistance Scheme programme costs;

4.     Approve the planned drawdown of £5.975m from contingency to Children and Families Operations (Section 3.11);

5.     Approve the use of the new flexibilities on capital receipts to fund the residual overspend in Core Council programme of £1.057m and £0.500m of ICT transformational costs (Section 3.11).

6.     Approve the transfer of £6.000m from the revenue backed Capital Fund to fund an element of the overspend in Adults and Health Operations (£3.000m Section 3.1) and Learning Disabilities Operations (£3.000m Section 3.3).

 

Minutes:

Cllr Siggs introduced this item regarding the forecast outturn position of the Council’s Revenue Budget for the 2016/17 financial year, based on quarter 3 projections. The forecast still predicted a significant overspend of £7.472m, however this was a considerable reduction of £9.035m from the previous quarter. Much had been done  ...  view the full minutes text for item 657.

658.

Capital Budget Monitoring Report Q3 pdf icon PDF 72 KB

To consider the report

Additional documents:

Decision:

Following consideration of the officer report and appendices the Cabinet RESOLVED to approve the creation of feasibility study budget of £0.200m from the Capital Fund in order to develop building projects for the provision of school places as per section 2.4.2 and to note the contents of this report.

 

Minutes:

This report outlined the Council’s Capital Investment Programme position for the third quarter of the 2016/17 financial year. The resulting programme contained approvals of £518.754m details of this were contained in Appendix A.

 

The Chairman moved the recommendations.

 

Following consideration of the officer report and appendices the Cabinet RESOLVED to  ...  view the full minutes text for item 658.

659.

Council Performance Monitoring Report Q3 pdf icon PDF 94 KB

To consider the report

Additional documents:

Decision:

Following consideration of the officer report and appendices the Cabinet RESOLVED to:

 

1.     Consider and comment on the information contained within this report specifically those areas identified as a potential concern under Section 3.0 of this report and the “issues for consideration” section of Appendix A.

2.     Consider whether the proposed actions were adequate to improve performance to the desired level.

3.     Agree this report and Appendix A as the latest position for Somerset County Council against its County Plan.

 

Minutes:

Strategic Manager for Performance Emma Plummer introduced the report which provided an overview of the Council’s performance across the organisation. The performance summary was set out in a table at point 2.2 and further information regarding the three red segments of performance issues for consideration and action were detailed in  ...  view the full minutes text for item 659.

660.

Admission Arrangements for Voluntary Controlled and Community Schools for 2018/19 pdf icon PDF 145 KB

To consider the report

Decision:

Following consideration of the officer report the Cabinet RESOLVED to agree the determination of the Admission Arrangements for all Voluntary Controlled and Community Schools for 2018/19 as set out in this report.

Minutes:

Cabinet Member for Children and Families Cllr Frances Nicholson introduced this report which sought authority for Cabinet to determine its school admission arrangements. This was also an opportunity to review a change that was brought in for the 2016/17 allocations regarding the over-subscription criteria prioritising rural catchment children above catchment  ...  view the full minutes text for item 660.

661.

Approving the Selection Process for External Auditors pdf icon PDF 82 KB

To consider the report

Decision:

Following consideration of the report the Cabinet RECOMMENDED to Council to opt in to the national scheme for auditor appointments (Option 1 as outlined in the report).

 

 

Minutes:

The report summarised the changes to the arrangements for appointing external auditors and the options available to the Council to consider in order to put these in place and make an appointment by December 2017.

 

The officer recommendation was that the Council, along with the majority of other local authorities,  ...  view the full minutes text for item 661.

662.

Any other urgent items of business

The Chairman may raise any items of urgent business.

Minutes:

There were no other items of business.