Decision Maker: Constitution and Standards Committee
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
The Committee considered this report introduced by the Council’s Monitoring Officer who reminded Members that the Council’s Contract Procedure and Standing Orders (CPRSO) had been updated last May and further amended last October. He explained that the scheduled annual review had highlighted necessary amendments to Section 43 regarding Approval to Award and these would reflect the Council’s ’10-point plan’ regarding securing a sustainable budget.
The Monitoring Officer and the Head of Commercial and Procurement provided an overview of the proposed changes, and these were to reflect the Council’s increased control of spending and expenditure thresholds for awarding contracts, framework agreements and dynamic purchasing. The amended CPRSO, with amendments highlighted was attached to the report as an appendix.
There was a brief discussion of the report and it was confirmed that the Council’s Governance Board had considered and endorsed the proposed changes at its January meeting. Members noted some sections of the CPRSO were grammatical amendments and changes to tense could be made to improve the document.
The Committee agreed unanimously to:
a) endorse the proposed amendment to the 2017 Contract Standing Orders to ensure consistency of policy and procedure in respect of Officer thresholds for approval to award a Contract, Framework Agreement or Dynamic Purchasing System;
b) amend references throughout The Rules to the Director of Commercial and Business Services and replace them with the Director of Corporate Affairs to reflect organisation change;
c) update The Rules in line with the General Data Protection Regulations;
d) extend the requirement for publishing Tenders and Contracts to Grants in line with the Local Government Transparency Code 2015;
e) require all breaches of The Rules to be reported to Governance Board to provide oversight and transparency of associated risks that the Council may be exposed to prior and during a procurement procedure and in to contract delivery.
Publication date: 09/05/2019
Date of decision: 08/02/2019
Decided at meeting: 08/02/2019 - Constitution and Standards Committee